Executive Assistant - Hamilton, Canada - Shift Collab

Shift Collab

Verified Company

Hamilton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Shift Collab is a leading national mental health therapy practice headquartered in Ontario.

We stand proudly as a leader in therapy and mental health services for highly-driven people, teams, and institutions across Canada.

At Shift Collab, we believe therapy should feel good, and we are on a mission to #maketherapynormal by providing mental health care that's relevant, actionable, and accessible.

This position is right for you if

You are selfmotivated, a masterful and independent solutionfocused problem solver, and possess exceptional organization and execution skills
You are extremely detailoriented, a strong project manager, and enjoy acting as a second brain to the executives of a company
You also value upholding discretion and confidentiality
You have excellent written and verbal communication skills and a cando attitude. You enjoy a fastpaced work environment and go above and beyond to ensure that tasks are completed efficiently, effectively, and on time

Responsibilities

Executive calendar management, including the planning and coordination of travel, meetings, podcasts, events, social engagements, and logistics, ensures efficient time management and prioritization
Coordinate meetings and staff social events (virtual and inperson). Manage calendar invites, prepare meeting materials, including basic slide decks, organize meeting agendas, coordinate room bookings and technological requirements, and organize travel arrangements, including accommodation, when required
Participate in data management and data entry tasks in support of key departments, including weekly clinic stats, referral sources and contact information, and performance metrics
Establish and maintain accurate electronic and hardcopy filing systems utilizing platforms like Google Workspace, Zoom, Excel, HubSpot etc
Responsible for certain bookkeeping functions like receipt reconciliation, liaising with our bookkeeper on financial record keeping practises, cashing cheques, and other banking transactions
Assist with onsite office administration and logistics, such as managing incoming and outgoing mail, corporate gifting, filing, organizing, completing errands, and purchasing

Requirements:

25 years of experience providing executive administrative support preferred
Postsecondary education in a related discipline or the equivalent combination of education and work experience
Experience in the healthcare industry is an asset
Technology forward, excellent computer skills including proficiency in the Google Workspace suite (Google Docs, Slides, Sheets, Calendar, Gmail)
Valid driver's license and access to a vehicle

Benefits

Salary Range:
$50,000-$55,000