Corporate Resources Assistant - Toronto, Canada - Financial Services Regulatory Authority of Ontario (FSRA)

Financial Services Regulatory Authority of Ontario (FSRA)

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

FSRA is guided by our vision of financial safety, fairness and choice for Ontarians. We achieve this by public service through dynamic, principles-based and outcomes-focused regulation. FSRA is committed to attracting and retaining exceptional people who bring energy, expertise, and experience.

This includes providing a comprehensive total rewards package that looks beyond compensation and takes into consideration those things that are important to employees:

High employee engagement scores with opportunity for growth, learning and development
Flexibility with a hybrid work model in an office designed for collaboration
Competitive benefits plan, including a Defined Benefit pension plan
Promoting wellness and fostering an inclusive environment where all employees feel valued and respected
Culture of giving back to our communities through charitable activities
Job Description:

Purpose of Position

Accountable for providing operational and administrative services, Facilities and Admin Team to support the effective and efficient delivery of facilities services to FSRA management and staff.

Key Responsibilities- Provides day to day operational services to support the facilities needs of FSRA.- Responds to incoming service requests within service level agreements including, but not limited to maintaining office equipment, completing minor maintenance and repairs of furniture, door locks etc.- Prepares meeting rooms for meetings and events; coordinates rooms set up with the IT Department and tracks scheduled meeting room bookings.- Distributes and tracks assets allocated to FSRA staff including keys, furniture, office security passes, etc.- Physically assists with office and workstation moves, adds, and changes and moves furniture (tables, desks, chairs, boxes or moving bins, etc.).- Conducts daily inspections of all office premises to ensure premises are maintained and in good repair.- Works with building management and vendors to address any issues including but not limited to HVAC, lighting, security, cleaning, and plumbing.- Ensures kitchens, copy rooms and general service areas are clean and free of unnecessary clutter- Maintains first aid kits and supplies.- Provides back up in records management including processing of orders to retrieve files or boxes from offsite storage; entering inventory and order data in the records management database and ensuring that boxes going offsite have accurate information.- Provides back up to the mailroom area as requested during absences or peak periods or as requested by the Manager.- Assists with the preparation of the photo ID access card for employees.

Qualifications:

Education and Experience- High school or college diploma is required.- Minimum of - 2 years' experience in office administration.- Minimum - 2 years' experience in providing a range of maintenance and related services within a facilities services area.

Knowledge and Skills- Demonstrated knowledge of administrative principles, methods/systems and office procedures to provide administrative support and coordinate assigned administrative projects.- Technical proficiency with MS Office (Word, Outlook, Excel, PowerPoint and SharePoint), Internet/Intranet, and other internal systems/databases to prepare a range of documents, access information, administer databases and tracking systems and coordinate systems maintenance and upgrade requirements.- Knowledge of records management procedures and processes.- Knowledge of financial policies and processes.- Customer service orientation with good verbal and written communication skills and attention to detail.- Ability to multi-task, prioritize and organize workload combined with time management skills to proactively handle facilities maintenance requirements and manage competing requests.- Demonstrated problem solving skills to identify and resolve administrative issues or develop effective solution recommendations.- Demonstrated analytical skills to review/edit documents, identify potential missing/inaccurate information and follow up with staff.

Job Posting End Date:
06/12/2023

Job postings close at 11:59pm on the date noted.

Employment Type:
Regular

Scheduled Weekly Hours:
36.25

FSRA is committed to ensuring equity in employment.

Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals.

Accommodation is available under the Ontario Human Rights Code.

NOTE:

ONLY QUALIFIED CANDIDATES WILL BE CONSIDERED