Executive Assistant - Montréal, Canada - Medfar

Medfar

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

Founded in 2010 by two aeronautical engineers, MEDFAR Clinical Solutions developed the first web-based electronic medical record (EMR) in Quebec.

MEDFAR continues to work hard to incorporate the latest technological innovations into MYLE in order to provide care teams and their patients with the tools they deserve.

Job Description:

As an Executive Assistant, you will support MEDFAR's CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed.

Reporting to the CEO, you will participate in preparing, reviewing and assembling documents and presentations according to deadlines around strategic initiatives to enable MEDFAR's growth.

The Executive Assistant will report to the CEO and will be responsible for:
Supporting and Assisting the CEO

Coordinate travel arrangements requests for the CEO
Help the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.
Expense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-Suite
Organize daily and weekly touchpoints with the CEO
Manage some personal matters for the CEO.

Supporting Chief of Staff

Organize weekly touchpoints with the Chief of Staff
Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required
Assist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event setup and breakdown)
Followup with different collaborators in preparation for presentations
Leading and coordinating special projects (ie facilities, events, offsites)
Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.

Supporting Executive Members

Coordinate travel arrangements requests for Executive team members
Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.

Leading Special Projects

Collaborate with HR or other executives on special projects (ie company events, townhalls)
Office Coordination: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.
Work with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.)

Work location
This role requires the Executive Assistant to be in the office a minimum of 4 days per week.

Qualifications:

You have a bachelor's degree in administration, communication, or another related field or equivalent experience;
35 years of experience in a similar role;
Strong sense of planning, organization and time management;
Ability to manage highly confidential information;
Demonstrated discretion, diplomacy and rigour;
Strong interpersonal skills;
Excellent verbal and written communication skills (English and French).

Additional Information

What's in it for you?

At MEDFAR, we promote efficiency and excellence in healthcare by offering the most efficient electronic medical record (EMR) on the market.

Joining the ranks of MEDFAR means working in a dynamic environment where trust, innovation, quality, and client success guide our days.