Office Administration - Cambridge, Canada - ATS Automation Tooling Systems

ATS Automation Tooling Systems

Verified Company

Cambridge, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

MAJOR DUTIES:

The PMO Administrator is primarily responsible to provide a support role to Project Management Office, including making travel arrangements associated with project team travel.

SPECIFIC RESPONSIBILITIES:

Prepare and update presentations, reports and spreadsheets for Director of Project Management as required
Scheduling and managing appointments and conference room calendars through Microsoft Outlook
Send out Project Launch meeting requests
Send out Project Kickoff meeting requests.
Assist project management in the preparation, updating and distribution of action lists, of minutes of meetings and other project related documentation according to departmental procedures.
Set up Jira sites for Projects as requested
Circulate approved Change Orders, Machine Release for Shipment forms, Final Machine Acceptance forms and Post Project Review forms to appropriate distribution lists.
Send out customer satisfaction surveys upon project completion
Administrate travel and immigration requirements for project related travel
Maintain departmental vacation planners (Project Management & Scheduling).
Type weekly Utilization and PSM meeting action item lists and distribute
Maintain departmental procedures within PMO SharePoint site and BQMS
Maintain project/job list for all active and closed jobs and post to Share Point site
Support Auditing department & ISO compliance as required
Help with meeting logistics (rooms arranged, catering requests etc ) which includes any offsite meetings.
Organize monthly department communication meeting.
Prepare office space and order office supplies for new departmental employees.
Assist other department staff as required and all other administrative duties relating to operations.
Perform other duties as assigned

Qualifications:

Education:

Completion of secondary school, a college diploma or degree in Business Administration.

Experience:

The incumbent will have a minimum of 5 years of experience in an administration capacity.
Previous experience and/or exposure to general accounting and booking travel would be considered an asset.