Office Manager - Vancouver, Canada - FTE Canucks Autism Network Society

FTE Canucks Autism Network Society

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:
Hybrid Work From Home & Office (1788 West 8th Ave, Vancouver)

Hours:
Full-Time, 37.5 hrs/week (Mon-Fri)

Available:
As soon as possible

About Canucks Autism Network (CAN)

Canucks Autism Network (CAN) is a charitable organization dedicated to providing programs for individuals on the autism spectrum and their families, while promoting acceptance and inclusion through community engagement and training initiatives across BC.

Our vision is for every individual on the autism spectrum to be understood, accepted, and supported in all community spaces.

We engage a workforce of over 200 volunteers and 450 frontline staff to deliver programs for children, youth, and adults on the spectrum in communities across British Columbia.

Since its inception in 2008, CAN has directly impacted over 8,000 members on the autism spectrum.

About the Position

We are looking for an experienced Office Manager to oversee the operation of CAN's head office to ensure organizational effectiveness, efficiency, and safety.

The Office Manager will be responsible for a wide range of tasks including streamlining administrative procedures, contract management, purchasing and inventory control, office staff supervision and task delegation, executive and event support.

The Office Manager will be playing the key role in planning and coordinating the office move.

This role is ideal for an energetic professional who doesn't mind wearing multiple hats and is able to work independently with little or no supervision.

You will be successful in this role and fit in well with our culture if you are:

Selfdriven and take charge of your own work, challenge the status quo and bring about positive changes
Composed, wellorganized, and able to prioritize effectively when working on multiple projects simultaneously
Proactive and resultoriented, keen to offer solutions rather than simply presenting problems
Passionate about inclusive employment and creating a supportive work environment for diverse individuals
Positive and easygoing team player with a sense of humor

Key Functions (Main aspects of the position)

General Office Operation

Purchasing office supplies and equipment and ensuring proper stock levels
Purchase and maintain inventory of computer and IT equipment
Manage corporate cell phone plan
Develop and implement policies, procedures, and best practices to ensure smooth and efficient operation of the office
Coordinate ITrelated tasks and projects with the thirdparty service provider
Supervising, training, and coaching the office staff and delegating assignments to ensure maximum productivity
Negotiate and manage vendor contracts; liaise with vendors, service providers, and the landlord
Prepare and monitor the annual budget for the office, analyze and address variances
Chair and oversee the work of OHS Committee

Departments and Event Support

Assist other departments with placing collateral and swag orders
Support Marketing department with fulfilling online store orders and maintaining merchandise inventory
Help plan and coordinate internal meetings and support Social Committee with organizing staff social events
Support Development department with organizing and coordinating largescale fundraising events
Support HR department with onboarding of new hires
Provide administrative support to the CEO and the Executive team

Requirements:

Education and Experience

Postsecondary degree or diploma in Administration or related combination of education and experience
Minimum 35 years of recent proven experience in office management and/or executive support

Knowledge, Skills and Abilities

Excellent time management skills and ability to multitask and prioritize work in a fastpaced environment
Strong organizational and problemsolving skills
Business acumen, strong negotiation skills and experience with managing contracts
Proficient in using a variety of office software (MS Office, Adobe Suite, Smartsheets, etc.) and equipment
Excellent written and verbal communication skills, ability to communicate effectively with internal and external stakeholders
Professional and proactive approach to work, ability to learn quickly and work with mínimal supervision
Excellent interpersonal and customer service skills and ability to collaborate effectively within multidisciplinary teams
Upbeat and positive attitude with a passion to drive and support continuous improvement process
Experience in supporting neurodiverse individuals is considered an asset
Passionate about Canucks Autism Network and its values and vision

What We Offer
Work alongside a group of high-achieving, passionate professionals in a fast-paced, collaborative, and fun environment.

We offer the following benefits to support you personally and professionally: