School Secretary - Milton, Canada - Ministry of Education

Ministry of Education

Verified Company

Milton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID:
Competition # PDSB24-042
Join the team that's making a difference in the lives of Ontario's children and youth.

The Ministry of Education, Provincial and Demonstration Schools Branch has an exciting opportunity for an experienced Seasonal School Secretary who will provide support to the Trillium Demonstration School in Milton.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role you will provide secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.

You will:

Prepare a variety of documentation, and correspondence such as memos, reports, research documents, presentation materials.
File, retrieve and/or distribute a variety of correspondence.
Take meeting minutes and notes.
Provide reception services/answer calls/greet visitors/respond to general inquiries and monitor building access.
Make travel arrangements and set up meetings and event locations for the Principal.
Manage the school Principal's schedules and calendars.
Maintain and order supplies as required using a purchasing card and maintain/reconcile purchasing records.
Prepare and maintain financial contracts.
Manage the Student Information System, Power School software.
Knowledge/Experience of the Safe Schools Arrivals and Departures.
Knowledge/Experience maintaining Ontario Student Records.
Undertake various other clerical and administrative tasks as assigned.

How do I qualify?:

Knowledge and Experience:

You have:

Advanced administrative/secretarial experience.
Working knowledge of School Messenger.
Experience with managing the Student Information System.
Experience with managing the PowerSchool database.
Experience with Safe Schools Arrivals and Departures.
Demonstrated knowledge of office practices and administrative procedures.
Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software.
Proficiency in preparing, formatting and coordinating a range of correspondence and documents.
Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary.

Technical Skills:

You have:

Demonstrated experience using office equipment including photocopiers and facsimile machines.

Organizational, Reasoning and Problem-Solving Skills:

You have:

Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas.
Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
Reasoning and problem solving skills to determine appropriate action for sensitive inquiries.
Knowledge of Privacy Laws and Confidentiality.

Communication and Customer Service Skills:

You have:

Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone, electronically and in person.
Proven written communication skills to draft letters and memos.

Additional Information:

Address:

1 English Temporary Seasonal, duration up to 10 months, 347 Ontario St S, Milton, Central Region, Vulnerable Sector Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions

-
Schedule:

3.7
Category:
Education and Training
Posted on:
Monday, April 15, 2024
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(