Office Automation Administrator - Montréal, Canada - 9473-3383 QUÉBEC, INC

9473-3383 QUÉBEC, INC
9473-3383 QUÉBEC, INC
Verified Company
Montréal, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Work Term:
Permanent


  • Work Language: French
  • Hours: 30 to 40 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 3 years to less than 5 years
- or equivalent experience


Work setting:


  • Public sector

Tasks:


  • Implement new administrative procedures
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Oversee and coordinate office administrative procedures
  • Coach

Supervision:


  • 34 people

Computer and technology knowledge:


  • Microsoft Publisher
  • Electronic scheduler
  • MS Project
  • Mac OS
  • Microsoft Visio
  • Quick Books
  • Social Media
  • Accounting software
  • Human resources software
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • Database software
  • MAC

Area of work experience:


  • Project coordination

Specialization or experience:


  • Specialized environmental skills and knowledge

Area of specialization:


  • Project management

Security and safety:


  • Bondable
  • Basic security clearance
  • Enhanced reliability security clearance
  • Confidential security clearance
  • Secret clearance
  • Top secret clearance
  • Criminal record check

Transportation/travel information:


  • Own transportation
  • Own vehicle
  • Valid driver's licence
  • Public transportation is available

Work conditions and physical capabilities:


  • Ability to work independently
  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability:


  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team player
  • Punctuality

Screening questions:


  • Are you available for shift or oncall work?
  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the aboveindicated required certifications?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Green job:


  • Involves duties and responsibilities that lead to positive environmental outcomes

Health benefits:


  • Dental plan
  • Health care plan
  • Vision care benefits

Financial benefits:


  • Bonus
  • Pension plan
  • Registered Retirement Savings Plan (RRSP)

Long term benefits:


  • Maternity and parental benefits

Other benefits:


  • Free parking available
  • Onsite amenities

Support for newcomers and refugees:


  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Supports newcomers and/or refugees with foreign credential recognition

Supports for visible minorities:


  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
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