Executive Assistant - Mississauga, Canada - Finastra USA Corporation

Finastra USA Corporation

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Responsibilities:

Job Description:

What will you contribute?
We are currently seeking an Executive Assistant to provide outstanding support to 2-3 Executives and/or Senior Leaders. This is a fantastic opportunity to join a dynamic and ambitious business at an exciting time of growth.

Responsibilities:

Responsible for managing a busy diary with many conflicting priorities able to resolve clashes swiftly and troubleshoot or escalate where needed
Be action oriented and resourceful take on new opportunities & challenges with a sense of urgency, high energy, & enthusiasm completing projects and special assignments with prioritization, time management, and problemsolving
Developing a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up
Proactively assisting with document creation and maintenance
Preparing and collating information for board packs via Powerpoint
Drafting variety of business communications on behalf of SVP
Facilitating the seamless running of every day greeting guests, preparing meeting rooms, timekeeping etc
Supporting with a wide variety of internal and external events
Liaising both internally and externally with network, key stakeholders and clients
Coordinating travel, hotels, visas
As with this type of role, ad hoc tasks as required, sometimes of a personal nature

Specifications:

Proficient MS Outlook/Word/Powerpoint/Sharepoint skills
Excellent written and verbal English, comfortable with drafting highquality business correspondence
Sharp, highly organized and systematic
Collaborative and senior enough to influence other EA's, HR and business

Forward thinking

Able to troubleshoot issues before they become problematic, and proactively anticipate priorities
Ability to exercise discreetness around sensitive and business issues

High pace

Supreme efficiency and attention to detail with the ability to adeptly multitask
Patience, tenacity and flexibility, with a calm and "unflappable" nature
Selfinitiative solution driven and able to think quickly on your feet

- "No task too small" attitude, happy to get stuck in and get things done

Ability to build positive working relationships and work well with colleagues and stakeholders at all seniorities
Honesty and integrity trustworthy
Resilience keeps going when the going gets tough, remains optimistic in the face of challenges

Finastra is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

We will accommodate applicants' needs upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received related to accommodation will be addressed confidentially.