Bilingual Executive Assistant - Guelph, Canada - Semex

Semex

Verified Company

Guelph, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Bilingual Executive Assistant

Guelph, ON

Full Time, permanent

Semex is a dynamic global organization that is committed to developing and delivering innovative genetic products and solutions for farmers around the world.

We believe that people truly are the cornerstone of our success, and that our employees are our most important asset.

We are currently looking for a Bilingual Executive Assistant to provide administrative support to assigned executive leaders, and related senior leaders/teams within the organization.

As part of an administrative team, you will collaborate and support other Executive Assistants within the organization through back-up resourcing and project support, while also working independently.

What you will do:

Act as the primary point of contact for assigned executives, managers and employees; communicate with clients and other external partners in support of the executives
Provide comprehensive administrative support for the assigned executives and managers inclusive of daily schedule and calendar management and communication
Organize meetings (onsite / offsite / virtual) including meeting room booking and setup, food, audio/visual, distribution of documents
Prepare reports and presentations through compilation of information, proofreading, editing, and translation coordination
Prepare internal and external corporate documents for team members and external stakeholders
Organize and gather expense documentation and manage expense reports in accordance with corporate policies.
Participate in departmental budget preparation, inclusive of expense planning and reporting
Attend meetings and records notes / action items / followups
Assist with special projects, either directly or in support of other EAs

What you need to be successful:

College diploma in Executive Administration or equivalent
34 years' experience as an Executive Assistant providing direct support to senior leaders
Strong organizational skills with multitasking abilities
A proactive approach to problemsolving with strong decisionmaking skills
Strong Microsoft Office skills (advanced in Word, PowerPoint, Outlook; intermediate Excel), with an ability to become familiar with firmspecific programs and software
Professional level of verbal and written communications skills and uphold strict level of confidentiality
Ability to anticipate needs and meet deadlines in a fastpaced quickly changing environment.
French language skills (speak, read, write) are required

Why join Semex?

Constant learning and development opportunities
Group insurance program
Pension fund
Bonus program
Health and wellness programs
Competitive salary
Workfamily balance
Fun social activities and much more

At Semex, we demand the best of ourselves, our company and what we do for our customers. Surrounding ourselves with the best and brightest professionals ensures we attain this goal. We offer a challenging yet flexible work environment along with a competitive compensation package.

If you have the skills to meet this challenging position, please apply