Clerk Typist V - Regina, Canada - City of Regina

City of Regina

Verified Company

Regina, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Openings:
up to 3 (1 permanent & 2 casual F/T up to 12 months)

Type of Posting:
Internal & External

Location Name:
City of Regina, Regina, Saskatchewan, CA

Date Posted:
August 17, 2023

Closing Date:
August 27, 2023

Profession:
Administrative & Support Services

Experience Level(s): Entry-Level

Desired Employment Status:
One permanent and two casual ful-time up to 12 months

Education Level(s): Completition of secondary school or equivalency

Job ID: 1662

Position Summary

Responsible to provide administrative, coordination, customer service, and logistics services and functions to support administrative work processes and administrative duties for a work unit.

This position reports to the Coordinator, Business Services.

Duties & Responsibilities
Provides reception, customer service, and first point of contact for work unit
Answers telephone, directs calls, takes messages, directs visitors, makes photocopies, scans, faxes, files, prints, labels, and stuffs envelopes, along with other clerical duties
Coordinates the flow of information/materials for tenders and meetings
Makes logístical arrangements (confirms attendees, books rooms, equipment, and resources) for meetings, tender openings, events, travel and accommodations, and training and development
Monitors office equipment, troubleshoots, and places service/repair requests
Attends meetings, take minutes, and circulates draft
Collects, opens, receipts, completes mail log, and distributes daily mail and courier packages
Prepares outgoing mail and courier packages
Designs/prepares pamphlets/brochures/binders/forms
Updates manuals and standards and circulates revised documents
Responds to requests for information or materials from both internal and external stakeholders
Maintains filing systems in accordance with corporate records management policies and procedures
Processes departmental invoices, journal vouchers, cash receipts, and purchase/payment requisitions
Monitors office supply inventory, requisitions and purchases within limits of established authority (p-card, blanket agreements, and/or general stores)

Knowledge, Skills & Abilities
Knowledge of office administration processes, procedures, and equipment plus customer/client services
Knowledge of cash receipts, processing, and reconciliation practices
Knowledge of area specific concepts and practices
Knowledge of branch as well as the broader divisions/departments
Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices
Provides front-line customer service where messages/responses may be met with frustration/rudeness
Interacts with staff and residents to exchange general information
Responds sensitively and appropriately to the needs of all customers/clients
Explains and exchanges administrative and other process information as well as policy and procedure information for work unit
Consults and follows policies, procedures, and processes
Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines
Provides ideas and suggestions to improve work processes
Contributes to a positive experience through provision of customer service and administrative services
Contributes to health, safety, and well-being self and others
Contributes to completion of work unit activities through completion of sequenced tasks/workflow
Contributes to financial stewardship through purchasing of and care of supplies, materials and equipment
Familiarizes new employees with tasks, duties, practices, and processes

Education & Experience
Completion of secondary school or equivalency plus job-related training and/or course work
Minimum of nine months of previous and on-the-job administrative and/or clerical experience

Working/Other Conditions
Works in indoor office environment
Uses keyboards, mouse, computers/tablet, and other technology devices
Sits and stands with opportunity to change position
Moves and carries objects/equipment/supplies/files and file boxes
Concentration and visual effort during data input, cross checks of information, and confirming data accuracy
Auditory effort during stakeholder interactions
Responds to interruptions to workflow that impact concentration demands

- Note: Testing may be done to evaluate knowledge, skills and abilities.

Jurisdiction:
CUPE Local 21

Division:
City Planning & Community Development

Department:
Planning & Development Services

Hourly Salary:
$ $26.09

Annual Salary:
$41, $49,743.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and resp