Administrative Assistant - Brampton, Canada - Dock Systems Inc

Dock Systems Inc

Verified Company

Brampton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Here at Dock Systems Inc we are seeking a highly independent, committed and reliable Administrative Assistant to join our team

What We offer:

Competitive Salary, fulltime, permanent employment
Stable hours, Monday to Friday 8:30 AM 4:30 PM
Health Insurance after 3 months

The Administrative Assistant is responsible for providing general administrative and clerical support for Dock Systems Inc., as well as specialized support in one or more of the areas in the Duties and Responsibilities outlined below.

Responsibilities in these specific areas will be assigned at the discretion of the President and may be changed from time to time.

Administrative Assistant / Service and Purchasing
Assist Service and Purchasing departments with general admin functions including:

Processes orders received from sales
Issues purchase orders for all goods ordered and enters data into Quickbooks, ensuring that all PO's reference a customer job number, or are specified as inventory
Sends copies of Quickbooks PO to Scheduling/Dispatch and Warehouse
Notifies Sales that parts are ordered and confirms delivery/installation details
Monitors order status and advises Sales and Scheduling/Dispatch of anticipated delays
Follows up with suppliers to resolve outstanding order issues
Negotiates price and product availability with vendors
Participates in the analysis of vendor accounts to assess reliability, profitability and quality of goods purchased
Identifies and develops new supply sources
Liaises with Accounting to coordinate customer billing process
Maintains source library information (product listings, catalogues, pricing adjustments)
Maintains file information on vendors and purchase orders
Assist with entering service and installation orders
Assist with scheduling of technicians
Maintain planned maintenance contracts
Phone support for Service and Purchasing departments

What we are looking for:

A driven individual who is excited to learn and grow in their role
Previous experience as an Administrative Assistant or Receptionist is desired
A strong communicator both written and verbal
Strong proficiency using technology and programs such as MS Office / MS Teams
Experience with QuickBooks is not required but would be an asset

If this role sounds like you, we encourage you to apply

Job Types:
Full-time, Permanent

Salary:
$45,000.00-$50,000.00 per year

Benefits: