Finance and Administrative Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/08/2023

Req ID: 33317

Faculty/Division:
UofT Scarborough

Department:

UTSC:
Student Housing & Residence Life

Campus:
University of Toronto Scarborough (UTSC)

Position Number:

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe.

Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Student Housing and Residence Life is committed to creating an inclusive and welcoming environment that is conducive to students' personal and academic success.

Our department is responsible for planning and directing all aspects of the University of Toronto Scarborough's student residences in order to provide accommodations and a community that promotes the development of our students.

We work collaboratively with student service professionals across the campus in order to provide a wide range of activities, services and supports to enhance the quality of student experience.

Your opportunity:

As the Finance and Administrative Assistant, you will support the day-to-day financial and administrative needs of Student Housing & Residence Life by providing support to the Finance & Business Officer and the departmental administration.

Under the supervision of the Finance & Business Officer, you will ensure accurate compiling and verifying of financial documents, reviewing and processing payroll/timesheets, processing accounts payables/receivables, reconciliation of payroll distribution and accounts, handling petty cash, processing invoices and processing expense reimbursements.

In addition, you will provide administrative support to the departmental operations

These duties may include:
supporting residence events (e.g., move-in/out), ordering supplies, managing and tracking office inventory, supporting operational & admissions processes.

Your responsibilities will include:

Recording detailed transactions for many accounts
Processing accounts receivable and payable according to the University Guide to Financial Management
Verifying the accuracy and completeness of information (i.e. verifying goods received according to invoice, all required information for expense reimbursements, etc.)
Handling petty cash on a regular basis
Collecting supporting documentation required for accounting, payroll and/or HRIS processing
Processing payroll/reconciling payroll distribution (i.e. ensuring timesheets for casual staff are accurate and submitted to Payroll)

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years' related financial administrative experience, including experience working with SAP systems (i.e. FIS, HRIS)
Experience working with SAP financial systems (i.e. FIS) and advanced proficiency working with Word, Excel and Outlook
Experience posting and processing financial transactions related to accounts payable and receivables, reconciling accounts, processing expense reimbursements, verifying financial information with supporting documentation
Superior customer service skills with demonstrated tact and positive disposition for problemsolving and discretion in handling sensitive and confidential information
Must be a teamplayer with excellent communication (oral and written) and interpersonal skills
Excellent attention to detail and accuracy
Strong organizational and time management skills
Must be able to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

Three year Advanced Diploma preferably in finance

To be successful in this role you will be:

Approachable
Organized
Possess a positive attitude
Problem solver
Resourceful
Team player

Notes:

A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 08/22/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Finance/Budget/Planning/Audit

**Lived Experience Statement