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Thorold

    Full Time Administrative Assistant - Thorold, ON, Canada - Bethesda Services

    Bethesda Services
    Bethesda Services Thorold, ON, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Bethesda, long considered to be a leader within the Developmental Services sector in Ontario, offers a work environment that is supportive and team based.

    Our organization has been the recipient of various awards including Human Resources Director Canada Best Places to Work and Canadian Occupational Safety's 5-Star Safety Cultures 2023.

    We offer competitive wages, industry leading benefit plan and defined benefit pension plan (HOOPP), company perks such as retail discounts and a Bethesda Rewards Program.

    The Communications and Marketing departments require a Full Time Administrative Assistant to provide administrative support to the Communications and Marketing departments.

    Reporting to the Manager of Communications and Manager of Marketing, the Administrative Assistant will be responsible for providing professional, confidential, administrative support.

    KEY JOB RESPONSIBILITIES

    • Provide administrative support to the Communications and Marketing Departments and other Bethesda departments, as required
    • Collaborate within the Communications and Marketing Departments, Bethesda and other external stakeholders in relation to various community related events
    • Participate in the development and distribution of various advertising and marketing materials through various methods of communication
    • Create and/or proof various presentations and advertising materials using an appropriate communication program
    • Conduct and report on various research projects
    • Provide assistance with the coordination and operation of various departmental, organizational and stakeholder meetings
    • Ensure all internal communications meet specific standards and ensure distribution is appropriate based on directions and content
    • Process various internal administrative processes as assigned
    • Provide administrative support related to the day to day scheduling within the Communications and Marketing Departments
    • Ensure all internal and external facing staff contact information remains up to date and easily accessible, as appropriate
    • Ensure the timely and accurate processing of all Bethesda Home Foundation Inc. (BFI) donations
    • Accurately process all organizational Serious Occurrence reports based on Ministry of Children, Community & Social Services (MCCSS) and internal policy requirements
    • Ensure appropriate and accurate departmental filing is maintained in accordance with internal Bethesda policy and all legal requirements
    • Prepare, review and ensure all departmental reports meet organizational standards and distribute as directed
    • Ensure all signage is appropriate, including any and all French language requirements, within internal Bethesda policy
    • Front desk reception and directing of phone enquiriesQUALIFICATIONS
    • College Diploma in Office Administration is preferred
    • Extremely knowledgeable in Microsoft Office applications: Word, PowerPoint, Excel, Publisher, and Outlook
    • Two to three years' experience in an Administrative Assistant role performing various administrative tasks including reception, providing customer services and data entry into various computer systems
    • Demonstrated knowledge of various publishing and graphic design programs
    • Experience in editing newsletters, articles and developing layout is required
    • Superior written and verbal communication skills as well as superior interpersonal skills.
    • Strong project management skills with demonstrated ability to multi task and set priorities within tight timelines.
    • Knowledge and understanding of office operations is requiredBethesda will provide, upon request, accommodation to the materials and processes used in the recruitment process in accordance with the accessibility for Ontarians with Disabilities Act, Integrated Accessibility Standards.
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