Executive Assistant - Mississauga, Canada - Compass Group

Compass Group

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

You might not know our name, but you know where we are.

That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees.

You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more.

We're in all major cities, at remote work sites and everywhere in between - doing business in Canada and 50+ other countries where you can learn and grow.

Join us now and point your career forward

Job Summary:

Now, if you were to come on board as one of our
Executive Assistant, we'd ask you to do the following for us:

Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
Coordinate high attendance meetings, events, conferences, teleconferences and provincial/international travel (catering, booking venues, negotiating contracts, coordinating invitees etc.)
Act as a liaison and support leadership teams by attending meetings in the Executive's absence and deliver/receive messages on Executive's behalf
Manage communication between Executive and associates, liaise with internal and external executives on various projects
Keep the Executive informed on status of team projects and other useful information related to daytoday operations
Use various software such as word processing spreadsheets, databases and presentation tools
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Provide historical reference, guidance, and recommendations by developing and utilizing filing and retrieval systems and recording meeting discussions
Maintain customer confidence and protect operations by keeping information confidential
Prepare reports by collecting and analyzing information
Complete projects by assigning work to administrative staff and following up on results
Secure information by completing database backups
Maintain and verify office supplies inventory
Prepare and distribute correspondence and process invoices and expense reports
Maintain a high degree of discretion and confidentiality with sensitive information
Ad hoc assignments as required

Think you have what it takes to be our
Executive Assistants? We're committed to hiring the best talent for the role.

Here's how we'll know you'll be successful in the role.

5+ years of professional office administrative experience supporting an Executive
Postsecondary education in Office Administration is an asset
Highly developed administrative and organizational skills
Ability to handle multiple priorities, work under pressure and adapt quickly to unforeseen situations and events
Excellent Microsoft Office Skills, specifically with Word, Outlook, Excel and PowerPoint
Excellent and effective communication skills with all levels of staff, the public, field management and clients
Selfmotivated and able to work under mínimal supervision