Supervisor, Fuel and Fleet Technology - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:49618**Reporting to the Director, Business Integration, the Supervisor, Fuel and Operations Technology assumes responsibility for the management of three key business facets: the City's fuelling program, Fleet's core technology systems, and the Buildings and Maintenance team, which oversees 36 garages and 13 Fuel Sites, catering to all maintenance needs. As the Supervisor, you will lead Branch planning as it relates to technology, manage relationships with fueling vendors, improve technology-related business processes, and ensure alignment with our corporate partners. Doing this well will enable the City of Edmonton to meet its financial, performance and environmental goals.

Your success will be measured by your ability to achieve timely results in the context of an integrated, respectful, and service-minded style.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, responsibilities include:

Lead fuel management operations to ensure compliance with regulatory, safety, security and quality standards. This oversight is achieved through a combination of regular contact with onsite operational staff, routine system reporting and order fulfilment
Ensure 100% fuel availability 365 days of the year with a budget of over $40M annually; monitor over 80 deliveries a month to 13 fuel sites spread across the municipality
Manage and negotiate contracts in accordance with the established contract management guidelines for fuel, fluids, lubricants and associated support services including preparation of service level agreements, technical evaluations and requisitions
Monitor and analyze fuel orders and process to optimize scheduling and cost objectives
Branch level representative for the testing and implementation of new or upgraded hardware/software in alignment with Open City and Technology partners. This includes negotiating timelines, communication plans, identifying training and execution plans to ensure mínimal impacts to operations
Lead the maintenance operations at 36 Fleet Services shops and 13 fuel site locations
Responsibility of approving of all preventative maintenance, regular maintenance and all tool purchases at these facilities utilizing budgets from across the Branch
Represent the Branch in corporate initiatives such as Enterprise Commons to facilitate business process improvements and change management exercises
Manage the coordination of the fuel system setup including software certification, fleet system configuration, and tank monitoring configuration in consultation with the vendor and stakeholders
Lead, establish and exemplify the Branch's commitment to a safe, inclusive and respectful workplace throughout the related employee engagement work group
Establish and monitor employee performance plans; set and support learning goals and growth opportunities
Manage issues related to pay administration resolving exception time issues, approves OT, vacation time, ensuring corrective measures are implemented as required, staff performance, disability management, return to work plans and attendance management
Communicate and address, where applicable, the three (3) basic rights in the OH&S Act, Code and Regulations; understand, communicate and adhere to the eight (8) elements of the City of Edmonton Safety Management System
Responsible for monthly budget and forecast reports related to fuel and clean energy
Conduct cost and impact analysis to support decision making regarding the purchase/implementation of new technology and system upgrades impacting the Branch and fuel operations
Monitor and lead audits of fueling transactions to ensure accuracy and appropriateness
Determine budget requirements, monitors and manages costs and escalates issues to the Director as required

Provides quality assurance and control over all activities including fuel monitoring, Branch technology and operational data integrity and system interface

Qualifications:

University degree in Supply Chain Management, Information Technology, Business Administration, Engineering or a related field
Related certificate program in leadership or management from an approved postsecondary education institute would be preferred
7 years of progressively responsible professional experience in leadership, as well as supply project/contract management or technology support
Knowledge of regulations and working practices pertaining to petroleum products is an asset
Proficient level of experience relating to all aspects of financial and contract management
Proven track record of leading teams with a commitment to inclusive leadership practices
Demonstrated ability to meet the City's standards for maintaining a positive workplace culture
Excellent critical thinking skills and a strategic perspective with an ability to plan for the integration of new technology
Excellent communication skills with the ability t