executive assistant to dcmo - Toronto, Canada - City of Toronto

Description

Job ID: 47158

As Executive Assistant in the Deputy City Manager's Office (DCMO), you will provide support to the Corporate Services executive leadership team, and specifically the Deputy City Manager and the Director, Strategic Policy & Programs for Corporate Services, to enable a proactive, organized and high-functioning executive office and the success of key Corporate Services initiatives.

With your extensive experience providing administrative support at the senior executive level in a fast-paced corporate environment, you are highly skilled in complex calendar management, including scheduling and adjusting to meet last minute priorities. You exhibit an exceptional ability to handle extremely sensitive and confidential matters with a high level of professionalism, flexibility, discretion, judgement, diplomacy and tact. Technically proficient and an excellent communicator, you also have extensive experience preparing and drafting correspondence and reports, as well as editing, synthesizing and formatting complex reports, charts and correspondence for senior management.

Part of a small, productive and collaborative team, you enjoy working in a team environment and also independently, with limited supervision and guidance and can successfully prioritize and manage multiple tasks and your own time. You demonstrate outstanding customer service skills, with a strong desire to assist others, and the ability to establish rapport and foster a team-based environment. You are committed to the organizational values of reconciliation, equity, inclusion, accessibility and respect for human rights, and cultivating a positive, professional and supportive work culture.

Comfortable operating within a complex organization like the City of Toronto, you will act as a key contact for the Deputy City Manager's Office, providing liaison with staff from the offices of other Deputy City Managers, Division Heads, the City Manager, the Mayor and Members of Council. A strong problem-solver, skilled in using innovation and initiative to resolve conflicts, you can communicate easily and persuasively at all levels of the organization – from front-line staff and senior management to elected officials – and with a wide range of external contacts, including officials from the City's agencies and corporations, other levels of government and municipalities, the media and the general public.

With a highly adaptable and approachable style, you are able to think on your feet, quickly adjust to changing conditions and priorities and keep your peers and leadership appropriately informed. You are proactive in anticipating needs, planning ahead and determining next steps, and aware of strategies to manage diverse interests and conflicting priorities typical of a multi-stakeholder environment. Proficient in MS Office and complex calendaring systems, you thrive in supporting senior leadership in a multi-faceted administrative role. You will be a resource to the City's senior leadership team, and on occasion, may be asked to provide vacation coverage for the Executive Assistant to the City Manager.

Key Qualifications: