Administrative Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/23/2023

Req ID: 33613

Faculty/Division:
University of Toronto Scarborough

Department:

UTSC:
Department of Management

Campus:
University of Toronto Scarborough (UTSC)

Position Number:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe.

Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Your opportunity:

Under the general supervision of the Assistant Director, Operations and Finance, the incumbent will foster a welcoming, positive, friendly, professional and resourceful environment while providing advanced office and reception support in order to ensure the efficient operation of the Department of Management.

This role is also the first line of contact for current and prospective students, faculty members, as well as the general public who have inquiries about the Department and its programming, as well as preparing payroll related documents in a timely manner and managing space appropriately.

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Resolving issues within the scope of the role and escalating problems as required
Distributing incoming and outgoing mail and deliveries including examinations
Determining logístical details and activities for events and/or programming
Ordering supplies within established limits
Collecting and preparing supporting documentation required for payroll and/or HRIS processing
Coordinating room assignments and room changes throughout the year
Maintaining equipment and supply inventory

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum three years of administrative and/or secretarial experience in a busy and highly customerservice oriented environment
Strong communication and analytical skills (verbal and written)
Working knowledge of websiteupdating software
Strong time management skills with the ability to work well under pressure and meet competing priorities and deadlines
Outstanding computer skills as applied to databases, spreadsheets, word processing and direct, demonstrable experience with Windows operating systems (Word, Excel, PowerPoint) are essential
Must be highly serviceoriented with a genuine commitment to fulfilling the departmental mission and to offering quality service while fostering positive working relationships with all areas of the University
Must have outstanding interpersonal skills with a positive and professional attitude and a flexible approach to work
Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with students, faculty and staff
A high degree of initiative, creativity, and attention to detail is required. The ability to prioritize and complete many competing demands in order to meet strict deadlines is essential
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

Experience in a university setting with knowledge of academic policies, practices and procedures and familiarity with the University of Toronto Guide to Financial Management an asset

To be successful in this role you will be:

Approachable
Communicator
Organized
Problem solver
Responsible
Team player

Notes:

A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 09/06/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement