Administrator - Vaughan, Canada - Ambient Mechanical Ltd

Ambient Mechanical Ltd

Verified Company

Vaughan, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Ambient Mechanical is a progressive company that believes in training, coaching, and supporting its most valuable resource; its people.

Reporting to the Operations Manager, the Administrator assists in the management of the New and Renewed Contract Process in addition to updating databases and aiding with correspondence for the office.

Tasks

Researching and compiling contractrelated data
Preparing contracts (new and renewed), correspondence, reports, and presentations
Issue Contractrelated purchase orders
Assist with contractrelated financial tasks (ex.

P.O. numbers, vendor quotations, scheduling, etc.)

Inputting information into the CES and CRM
Participate in identifying missing processes and or process improvement
Participate in streamlining and documenting processes
Screening phone calls and requests, and handling them when appropriate

Skills

Able to create and work with documents using Microsoft Word, spreadsheets using Microsoft Excel, and managing calendars using Microsoft Outlook
Comfortable navigating and working in MS Dynamics CRM
Able to check, edit and verify documentation for completeness and accuracy
Able to accurately input, edit, update and retrieve information on a computer
Strong written and verbal communication skills
Detailoriented and comfortable working in a fastpaced office environment
Able to work independently and work cooperatively with others in a team environment
Able to organize work and workspace
Able to work efficiently despite frequent interruptions
Able to balance conflicting priorities in order to manage business priorities and workflow and meet critical deadlines
Able to provide and request information accurately, completely, and diplomatically with internal and external customers

Tools & Technology: