Kps Office Manager - Kentville, Canada - KENTVILLE

KENTVILLE

Verified Company

Kentville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Kentville Police Service

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Applications for Office Manager will be accepted until midnight, November 13, 2023.
Nova Scotians, racially visible persons, women in non-traditional positions, persons with

disabilities, Aboriginal persons, and persons of the LGBTQ+ community. We encourage

applicants to self-identify.

Kentville is the heart of the Annapolis valley, which is one of the most beautiful and picturesque

areas in Nova Scotia. We have quiet residential neighborhoods, a vibrant business district and

offer exceptional recreation opportunities for all. Please check out the following links to

experience some of the great things Kentville has to offer.

We are looking for an individual who has a passion for working in a collaborative team setting

and working closely with the Kentville Police Service Management Team.

About the job:

The Office Manager performs duties as the private and confidential secretary to the Chief

of Police and Deputy Chief as well as acting as Receptionist for the Police Service.

The Office Manager shall become acquainted with the policies of the Town of Kentville as

they relate to the administrative staff.

Responsible for Criminal Record Checks & Civilian Fingerprints.
Maintaining administrative and operational records systems (hard copy files, PROS, ACIIS,

CPIC, PIP, JEIN, CJIM, LIVE SCAN) and the confidentiality of same.

Assisting with preparing files for court and doing eDisclosure, also recording Court

Disclosure on CJIM (Criminal Justice Information Management) when needed.

FOIPOP administrator

- receive and process all FOIPOP complaints.

AXON processing and vetting body camera footage as requested for Court packages.
Compiling and maintaining accounts receivable and payable.
Coordinate accommodations and expenses for training courses.
Prepare weekly payroll sheets for Finance.
Coordinate building repairs/maintenance.
Social Media for KPS.

ASSETS:

No criminal convictions for which a pardon has not been granted and no adult criminal

record.

Experience dealing with FOIPOP.
Experience with the following systems
PROS (Police Record Operating System)
CPIC (Canadian Police Information Center)
JEIN (Justice Enterprise Information Network)
PIP (Police Information Portal)
ACIIS (Automated Criminal Intelligence Information System)

HOW TO APPLY:

Copies of the following documents are required:

Completed KPS Employment Application
Cover letter and resume
Three letters of reference

SELECTION PROCESS:

1. Screening
All applicants will be reviewed. You will advance to the second stage of the process if your

2. Suitability Assessment

3. Interview
You will participate in a panel interview. The interview is designed to allow you to draw on

examples from your work or life experience to demonstrate that you possess the necessary

competencies to be an Office Manager with the Kentville Police Service

4. Integrity & Lifestyle Questionnaire
You will be given an Integrity & Lifestyle Questionnaire to complete and return to the Chief of

Police. The questionnaire will be reviewed, and a decision will be made if you are suitable to

move forward in the process.

ADDITIONAL STEPS:

Background and reference checks
You will be thoroughly investigated to determine your suitability to be an Office Manager with

the Kentville Police Service. Your references and previous employers may be contacted, and

family and friends may be contacted and/ or visited during this stage.

HOURS OF WORK:
Monday - Friday 8:30am-4:30pm.

SALARY RANGE:
$51,105-$56,344

START DATE:
Anticipated start date of December 11th, 2023

WORK LOCATION:80 River Street, Kentville, NS, B4N 1G9

CLOSING DATE:
Applications will be accepted until noon on November 13th, 2023. Please note

Kentville Police Service

Employment Application

Revised 2023/03/09

Officer Manager Application

DROP OFF OR MAIL COMPLETED APPLICATION PACKAGE TO:

KENTVILLE POLICE SERVICE

Attn:
Chief Police

An essential component in the selection process of the Kentville Police Service is a

background investigation. Information gathered will be used to assess the suitability of the
Applicant for a police career. There will be a security check on the Applicant and members of
their family.

2. All questions must be answered. If a question is not applicable, mark N/A.
disqualify or result in dismissal if employed.

The form can be hand or type written. If handwritten, complete by printing in
ink.

Neatness and legibility are of the utmost importance. If you make an error, do not use white
- out. Place a single line through the error and write the correction above or beside or print off

a new page and start again.