Operations Administrator - Edmonton, Canada - Winnifred Stewart Association

Winnifred Stewart Association

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

CAREER OPPORTUNITY

OPERATIONS ADMINISTRATOR

(EMPTIES TO WINN)

VISION
To support individuals with diverse abilities to meet their potential and have full lives in an inclusive, supportive community.

POSTION SUMMARY:

Empties to WINN collects empty bottles from residential and business customers and the proceeds help run programs at our
Community Opportunities Day Program and our Home Services to support our individuals with diverse abilities.

We are looking for someone who is enthusiastic and able to promote a program which generates funds for a good cause.

The role needs you to be comfortable interacting with donors over the phone, responding to donors and driver's questions and requests.

Reporting to the Manager of Empties to WINN, the Operations Administrator completes multiple tasks each day, working on a diverse team to create and maintain smooth and efficient administrative operations for the Empties to WINN team, organizing files and reports, scheduling daily routes, assisting in events and taking meeting minutes.

RESPONSIBILITIES:

ADMINISTRATION:

Responsible for preparing meeting agendas and taking minutes as requested and distributing in a timely manner, ensuring appropriate follow up to outstanding items
Ensure all purchase orders are approved, and invoices for purchase orders are accurate when sent to Finance
Provide direct mid to advanced level administrative and office management support to the manager of the Empties to Winn team, as directed.
Coordinate logistics for meetings, seminars, workshops, Canada Summer Jobs Canvassers, special projects, presentations and events as requested.
Preparation and review of documents, reports, and correspondence as requested with close attention to format, content, grammar, spelling.
Troubleshoot and/or escalate office administration issues to the manager

COMMUNICATION:

Provide accurate descriptions of Empties to WINN products and services for inquiries
Review and resolve donor complaints
Maintain daily contact with the Empties to Winn drivers.

DATABASE MANAGEMENT:

Maintain current and accurate records in all databases
Create weekly route schedules and manage route sizes as required
Prepare and review documents, reports, and correspondence as requested
Maintain monthly bottle inventory counts
Create, maintain, and archive monthly bottle depot schedule sheets
Maintain a strong understanding of all software and systems, with the ability to identify technical support needs

LOGISTICS:

Responsible for the planning, coordination, and monitoring of daily routes, collecting and analyzing stats from the daily runs, and ensuring accuracy of completion
Daily coordination with Empties to WINN Drivers and monitoring routes
Maintain vehicle logs, monitor vehicle inspection reports and escalate any issues
Create and accurately manage vehicle maintenance and service schedules

CAREER OPPORTUNITY

OPERATIONS ADMINISTRATOR

(EMPTIES TO WINN)

EDUCATION & EXPERIENCE:

A Diploma or equivalent postsecondary education in Office Administration or Business Administration, or any related field

years' working with in a similar role with demonstrated organization and time management skills in an office environment

1+ years' working with database and data entry software
A combination of education and experience may be considered

SKILLS AND COMPETENCIES:

Strong presentation, written and verbal skills
Effective Communication skills with individuals at all levels of the organization
Excellent interpersonal skills, ability to develop relationships with customers and donors
Ability to work independently and in a team
Maintain confidentiality and professionalism at all times
Ability to multitask and prioritize to meet set deadlines
Advanced working knowledge of MS 365, Outlook, Google Suite and SharePoint

REQUIREMENTS:

Vulnerable Sector Security Clearance

LOCATION:

Full-time on-site position located at our main office, Winnifred Stewart Association, Street, Edmonton, AB, w orking Monday - Friday 8.30am - 4pm.

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Please submit Cover Letter and Resume

ATT:
People & Culture._

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We thank all applicants for their interest, however, only individuals selected for an interview will be contacted._

Job Types:
Full-time, Permanent

Salary:
$19.00-$22.00 per hour

Benefits: