Administrative Assistant - Victoria, Canada - The Mustard Seed Street Church

The Mustard Seed Street Church

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Reception & Administrative Assistant will hav
e three primary functions;

Tracking persons, knowing what staff and volunteers are on site at any given time.
Provide administrative and HR support for the staff and church as required.

Duties and Responsibilities:

Managing, scheduling, training and supporting the Reception volunteer team
Assists community members at the window and on the phone, to quickly determine their needs so referral can be made to other staff
Responsible for volunteer check in & check out, recording hours in data base and doing reports on hours as needed
Tracking staff & volunteers on site for the purpose of
Answer phone calls & messages, identifying and forwarding to appropriate staff member.
Use a walkietalkie according to procedures, daily 9am radio check
Writing temporary receipts for incoming donors
Maintaining Reception Procedure manual
Maintaining Reception quick reference list
Keep calendar White Board outside Reception current
Support for Lead Pastor and Next Step Pastor
Producing Church bulletins & inserts
Admin support for some other functions (AGM, Church picnic, e)
Maintaining the church membership & Baptism list
Creating and Printing Certificates for Membership and for Baptism
Support for Director of Administration, and others as time allows
First level of tech support for minor computer issues, escalate to Total Support as necessary
Taking minutes for staff meetings
Assisting Finance/Development as requested and available
Other duties as required

Qualifications

High School Diploma, Certificate for Office Administration and/or two years of experience as reception or an Admin Assistant
Proficiency in Microsoft Office 365 (Word, Excel, Teams, Sharepoint, Etc.)
Experience in database management (preferred)
Experience in working with donors & volunteers.

Key Competencies

Superb interpersonal skills; exceptional active listening, intuition and observation skills; the ability to build strong
Excellent communication skills
Ability to thrive in a fastpaced environment requiring high levels of multi

- tasking and problem solving

The ability to work well both independently and as a team
Friendly with a positive outlook
Demonstrate sound judgment; flexible, discreet, and able to maintain confidential information, knowledge of correct protocol for specific situations
Possess a strong set of organizational skills as may need to work short periods under intense concentration to meet deadlines with interruptions. Calmness in what is sometimes a chaotic environment

Terms of Employment

This position is with The Mustard Seed Street Church and requires a person who has made a Christian
Must be willing to sign the staff code of conduct
This position reports to Office Manager
Direct Reports: none
Hours: 37.5 hours per week
Must read and agree to follow The Mustard Seed policies which are a living, changing
The Mustard Seed follows BC Employment Standards Law for Termination
Some weekend and evening work may be

-
Must provide an acceptable
criminal record check,
including the level of
clearance required to work with
vulnerable
**Job posting closes February 4, 2024