Office Manager - Ottawa, Canada - PureLogic IT Solutions

PureLogic IT Solutions
PureLogic IT Solutions
Verified Company
Ottawa, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

We are looking for a driven, outgoing and skilled Office Manager to become a new face of PureLogic IT Solutions, a team glue and a baller with a strong attention to detail, collaboration and communication skills.

If you love things in order, putting smiles on people's faces and helping everyone, this role is for you.

You will wear multiple hats, keeping the office organized, spreadsheets completed, people happy and questions answered in a timely manner.

We are looking for a Rockstar Admin to add more sunshine to our office.


Key Responsibilities

  • Daytoday management of the office and helping to build a positive, teamfocused culture
  • Welcome clients and guests in a friendly and professional manner
  • Answer and transfer incoming phone calls
  • Keep the reception, boardrooms, and other common areas neat and tidy
  • Monitor and improve office workflow procedures to ensure maximum efficiency
  • Manage shipping and receiving duties, sort incoming mail and courier deliveries as required
  • Manage office supplies and consumables
  • Oder lunches for internal and client meetings
  • Manage the budget for officerelated expenses
  • Manage the Kiosk Testing Center
  • Manage contracts and relationships with office vendors, service providers, and landlord, ensuring all items are invoiced and paid on time
  • Use computer word processing, spreadsheet, and database software to prepare reports, sales forecasts, and documents as directed
  • File office documentation according to established records management procedures
  • Support the Security Officer (ACSO) with documentation
  • Manage internal assets, coordinate with IT department on all office equipment, and execute equipment procurement
  • Assist with office layout planning and office moves
  • Assist with corporate travel
  • Coordinate meetings, calendars, events and other arrangements for executives
  • Coordinate travel arrangements for executives: prepare itineraries, plan logistics, and submit expense reports
  • Support internal event planning committee with team building activities, offsite retreats, holiday parties, events and client meetings
  • Maintain and manage the event and office calendars
  • Draft minutes of meetings and create action items
  • Provide administrative support to the Executive team

Experience and Qualifications

  • Postsecondary education in business, computers, or office management is preferred.
  • Preference will be for those who have taken a business administration course.
  • 35 years of experience
  • PowerPoint, Word and Excel savvy. Comfortable with information systems and databases (e.g. NetSuite, Salesforce, etc.)

Personal Characteristics

  • Communicate effectively: speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Focus on client needs: anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster teamwork: work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
  • Organization: set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
  • Solve problems: assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Have fun: love people, be helpful, outgoing, smiley, with a great sense of humour and positive outlook

Work Model
We promote work-life balance and Family is one of our values.

We enable our employees to work from home and from the office by providing a hybrid work model with flexibility.


Our Commitment to You

About PureLogic IT
PureLogic IT provides innovative IT solutions for the Federal Government and private sector organizations. We enable outcomes as a secure and trusted technology service provider across current and emerging technologies.

With expertise across all areas of IT including cloud technology, software solutions, and infrastructure, as well as professional services - it's what we do and how we do it that makes us different.

We are a Canadian, women-owned, equal opportunity employer with a family culture and passion for giving back. Strong. Secure. Engage. _Together_. _This is our Mission.
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