Administration Clerk - Kitchener, Canada - City of Kitchener

City of Kitchener

Verified Company

Kitchener, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administration Clerk (Special Events) PT

(Temporary Part-Time for approximately

4

months)

Competition Number

Job Code
1003

Posting Date
May 12, 2023

Closing Date
May 19, 2023 (at 6:00pm)

Job Status
Temporary Part-Time

The
-
City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.
The
-
City of Kitchener is WHERE you want to work Learn more about the top reasons to join us:

Why work at the City of Kitchener

Position Overview:

An Administration Clerk is responsible for a range of administrative duties, including entering information into databases, confirming registrations and information, and assisting with special events by performing general administrative tasks. This role requires a strong attention to detail, and an expectation that you will work closely with other members of the special events team to provide support and assistance as needed. You will be required to communicate with clients or customers to confirm registration details or resolve any issues that arise. Overall, the Administration Clerk plays a vital role in ensuring the smooth operation of the special events section.

Responsibilities:

Entering and maintaining accurate data in databases including registration information, vendor information and other eventrelated details.
Coordinating logistics for special events including transportation, coordinating vendors and managing event timelines.
Communicating with clients, vendors and team members (answering questions, providing information and handling any issues or concerns that may arise).
Assists special events staff with general administrative tasks.
Assists with updating event information both internally and externally.
Providing excellent customer service to clients, vendors, performers and other team members.
Performs other jobrelated duties as required.

Requirements:

Must have a grade 12 diploma.
Must have 16 months of related experience including onthejob period of adjustment.
Must possess strong organizational skills: An Administrative Clerk for a special events team must be highly organized and able to manage multiple tasks and deadlines simultaneously.
Must possess excellent communication skills: This role requires excellent verbal and written communication skills, as the Administrative Clerk may be required to communicate with team members, vendors, and clients on a regular basis.
Must have an attention to detail: The Administrative Clerk must be able to accurately enter and manage large amounts of data, as well as ensure that all event details are correct and in order.
Must be proficiency with technology: This role requires proficiency with various software and technology tools, including Microsoft Office and database management systems.
Must have flexibility and adaptability: Special events can be unpredictable, so the Administrative Clerk must be able to adapt to changing circumstances and work effectively under pressure.
Must possess strong customer service skills: The Administrative Clerk must be able to provide excellent customer service and support to clients, vendors, and other team members.
Must be a team player: This role requires the ability to work collaboratively with other team members and contribute to the overall success of the special events team.
Must be reliable with a good attitude and employment record.

***
We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at

,

or ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.

Please note that as per Human Resources Policy _
HUM-HIR_
110, "Employment of Relatives of Staff Members and Elected Officials":_

- "The immediate relatives of staff of the Human Resources Division, all _

Directors,_
General Managers_

- , or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity._

The immediate relatives of all other Management personnel shall not be employed where such employment would be:_
1. within the same Department in the case of permanent fulltime, temporary full_

- time and part-time classifications._

2. within the same Division in the case of students."_

Department
Development Services

Division
Economic Development
Union Affiliation
Non-Union/Management

Number of Positions
2

Hours of Work
Up to 2