Executive Assistant - Orleans, Canada - Orleans Family Health Clinic

Orleans Family Health Clinic
Orleans Family Health Clinic
Verified Company
Orleans, Canada

1 month ago

Sophia Lee

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Sophia Lee

beBee Recruiter
Description

Administrative and Executive Assistant to the Clinic Manager required for a Medical Centre

Administrative Assistant Responsibilities:


  • Facilitate smooth communications between the Executive and Office managers, Bookkeeper, Nurses, Physicians and coworkers and between the Executive and external parties such as vendors, customers, and the public.
  • Liaison & support to other employees as required
Handle confidential information.

  • Maintain the security of the executive's records and files.
  • Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters; arranging and attending meetings; taking and distributing minutes
  • Managing calendar/appointments/meetings
  • Leading and coordinating multiple events from planning to execution.
  • Order office supplies and maintain levels of supply when needed.
  • Create presentations and other working documents for the President.
  • Coordinate courier and shipments, as required.
  • Deliver and pick up business related supplies in the local geographic area
  • Work with executive administrative team to create spreadsheets, presentation information and business organizational tasks.
  • Prepare the conference room for presentations and staff meetings.
  • Other administrative tasks, as requested.

Personal Assistant responsibilities:


  • Manage the Executive's schedules.
  • Working with the Executive in facilitating day to day tasks.
  • Assistance with personal needs such as running errands, taking vehicles for maintenance, purchasing supplies, refreshments, gifts etc.
  • Driving for deliveries and to appointments and airport.

Light Computer and Office Maintenance responsibilities:

  • Light repairs and maintenance
  • Changing light bulbs, minor repairs to office furniture, etc.
  • Windows updates
  • Printer and network troubleshooting and install, etc.
  • Moving files and boxes to and from storage

Preferred Qualifications:


  • College degree or equivalent
  • Experience or study in business administration and marketing
  • Previous experience in Executive Assistant role or equivalent experience in an Administrative Assistant role.
  • Ability to deal with highly sensitive and confidential material.
  • Having sound judgment and decision making skills.
  • Trustworthy, ethical and tactful with a focus on security and confidentiality; and a good understanding of the sensitivities, professionalism and confidentiality involved in working in the medical field.
  • The ability to maintain a high level of accuracy and attention to detail with documents, filing, etc.
  • Reliability and dependability
  • Excellent planning, organizational, and time management skills, with an ability to handle a variety of tasks in a timely manner with effective time management skills and the ability to handle multiple priorities under tight deadlines.
  • Ability to work cooperatively with staff, professionals, physicians and patients.
  • Excellent interpersonal and written communication skills; and the ability to communicate effectively both in writing and verbally.
  • Work independently with mínimal supervision.
  • Indepth working knowledge of computer software including MS Word, Outlook, Excel, and PowerPoint.
  • Excellent word processing and graphic design skills and familiar with marketing and design software such as Adobe.
  • Knowledge and experience working with Google Analytics, Google AdWords, and an understanding of Search Engine Optimization (SEO).
  • Ability to type at least 40 wpm.
  • Must be familiar with general building maintenance, small repairs and light renovation work
  • Experienced driver with valid Driver's license and a clean record
  • Must be able and willing to be on call
  • Flexibility on availability (mornings, some evenings and very few weekends)
  • Bilingual English-French is an asset.
  • Willing to obtain a police and vulnerable sector check
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All applicants will be required to provide proof of full vaccination as a condition of employment._


Job Types:
Full-time, Part-time


Salary:
$19.00-$24.00 per hour


Benefits:


  • Dental care
  • Employee assistance program
  • Life insurance
  • Vision care

Schedule:

  • Monday to Friday
  • Weekends as needed

Application question(s):

  • Must be able currently living in the Greater Ottawa area

Education:


  • DCS / DEC (required)

Experience:


  • Administrative: 1 year (required)
  • Human resources management: 1 year (preferred)
  • Bookkeeping: 1 year (preferred)

Language:


  • English (required)
  • French (preferred)

Licence/Certification:

  • Valid Drivers Licence (required)

Work Location:
In person
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