Part-time Administrative Assistant Ii - Airdrie, Canada - Rocky View Schools

Rocky View Schools

Verified Company

Airdrie, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

Part-time Administrative Assistant II - School - R.J. Hawkey Elementary School

Company Overview

As a rapidly growing school division in Alberta, RVS supports the educational needs of more than 27,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.**Rocky View Schools (RVS) is located on the traditional territories of the Blackfoot Confederacy including the Siksika, Kainai, Piikani Nations; the Tsuut'ina Nation; the Stoney-Nakoda, including the Chiniki, Bearspaw and Wesley Nations; and the Métis Nation of Alberta Region 3.

The Opportunity

The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS).

Reporting to the Principal, the Administrative Assistant II - School provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

Maintains student permanent records, school records, student enrolments, attendance, and monthend reports using various data management programs in a confidential manner
Creates a variety of written documents in a professional manner as required

Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required

Assists with orientation of new school staff
Organizes and facilitates school announcements
Provides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner
Greets substitute teachers and substitute support staff and provides necessary resources
Prepares, distributes, collects, and categorizes various school forms
Accepts, distributes and expedites mail, couriered and delivered items
Collaborates with team members to identify efficient work flow in the school office
Completes a variety of clerical duties in a fastpaced work environment by assigned deadlines
Supervises students in the infirmary
Supports the financial duties, and other administrative tasks as required
Supports the administration of the community rental of the school/facility as required

Education/Experience

Certificate or diploma in office management, business administration, or a related field
Two or more years' experience in an administrative assistant role in an office environment
Previous experience with customer service in a fastpaced environment
Previous experience within a school division and/or with Student Information Records Systems is considered an asset
An equivalent combination of Education and Experience may be considered

**Knowledge and Skills

Outstanding communication and customer service skills
Highly effective organizational and prioritization skills
Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
Ability to successfully work in a team environment as well as independently with mínimal supervision
Ability to think critically and deal with changing priorities in a fastpaced environment

Rocky View Schools Benefits

6% vacation pay
Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)
Professional development and training opportunities
Free parking

Pre-Employment Requirements

Open to:
Internal and External applicants

Salary:
$ $27.60 per hour**
How to Apply

Quote Job Code#:

Closing Date:
On or before
June 15th , 2023 by 4:30 pm**Rocky View Schools
Human Resources