Office Coordinator, The Well - Toronto, Canada - Allied

Allied

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Allied REIT is looking for an

Office Coordinator to join our team at The Well.

At Allied, everything starts with purpose. In the role of Office Coordinator, you will support the daily operations of the management office. Your work will enhance every business activity at The Well and create a welcoming atmosphere for our guests.

What is The Well?
The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres.

Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

Who are you?
We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged, risk-takers who consistently deliver their best.

Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied's mission and the contribution we make to improve cities and communities.

What will you do?:

Greet clients and visitors and connect them with the appropriate person in a friendly manner.
Answer all incoming calls and direct to the appropriate person.
Manage all incoming and outgoing mail sent or received by the office.
Manage the schedule of the Management office boardroom.
Office Administration:_
Review and recommend office procedures that enhance guest experience and improve operational efficiency Creation of all SOP's in relation to reception and administration duties;
Manage and negotiate office supply service contracts with vendors to ensure best pricing is achieved.
Management of office inventory, orders and organization.
Assist with catering needs of the management office, security & operations office and boardroom.
Support office moves, space planning, and related projects as required.
Participate in the successful onboarding and orientation of new hires to ensure a positive experience.
Property Management Support:_
Provide administrative support to the property management team as required.
Provide ad hoc administrative support to client groups or tenants.
Assist the Property Manager with issuance of purchase orders.
Assist with data management, including Mfiles document transition.
Other duties as required.

What will you do?:

Strong verbal and written communication skills.
People skills, including a proven ability to build relationships.
An assertive selfstarter with the ability to work independently under mínimal supervision.
Strong organization and multitasking skills.
Be able to work under pressure in a fastpaced environment.
Minimum 23 years of administrative experience.
Strong computer skills, with excellent knowledge of the Microsoft Office suite.
Would be an asset:_
Yardi experience.
Previous experience in construction administration.

Who are we?
Allied Properties REIT (

TSE:

AP.UN) is a leading owner and operator of (i) distinctive urban workspace in Canada's major cities and (ii) network-dense urban data centres that form Canada's hub for global connectivity.

Allied's business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.

We are also a great place to work.

Allied is listed as a 2021 Best Employer in Canada as part of Kincentric's Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.

**_ Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible._