Administrative Assistant - Halifax, Canada - Saint Mary's University

Saint Mary's University

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:
January 17, 2023

Posting Deadline:
January 31, 2023

Department:
People & Culture

Type of Employment:
Permanent, Full-time

Group Affiliation:
APC Group, Group 3 ($44,875 - $57,835 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment.

We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of
Administrative Assistant to join our People & Culture team.

What we offer
As a team member at Saint Mary's, we are proud to offer many benefits

Some of these include:

Competitive compensation
Comprehensive benefits package
Defined Contribution Pension plan
Vacation
Personal days
Flexible Workplace
Professional development
Holiday closure
Summer hour schedule

Job Information and Responsibilities
Under the direction of the Associate Vice President, People & Culture, the Administrative Assistant will:

Provide high-quality, confidential administrative support to the Associate Vice President in their operational responsibilities as well as their role as a member of the Senior Management Group of the University.
Provide operational and administrative assistance that requires thorough knowledge of university policies, procedures, and operations.
Work closely with the Executive Assistant to the President, Administrative Assistant to the Vice President, Finance & Administration, and the Deans.
Be a key ambassadorial role for the University when dealing with Faculty, staff, and the general public.
Ensure the smooth functioning of the office and the Associate Vice President's schedule and projects by having the ability to work independently and remain well organized.
Produce and maintain documents of a highly confidential and sensitive nature and coordinate activities with other administrative units of the University.
Perform other duties as required.

Experience and Education Requirements
To be the successful Administrative Assistant you will possess a High School Diploma and a two (2) year community college diploma

Other qualifications required:

Minimum of 5 years progressive experience at senior administrative levels in a fastpaced, complex, highly confidential office environment.
University experience and/or extensive experience in an academic or public sector setting is considered a strong asset.
Proven experience with organizing and prioritizing a demanding workload while meeting deadlines.
Knowledge of business writing.
Professional judgment and discretion.
Excellent computer skills with a high level of proficiency in Microsoft suite of Office software and Outlook.
Demonstrated communication skills (written and verbal) with the ability to translate information into clear and concise objectives that can be communicated to different audiences within all levels of an organization.
Excellent communication skills both oral and written.
Strong editorial skills.
Strong organizational and interpersonal skills.
Ability to work independently.

Application Details