Personal Assistant - Stony Plain, Canada - CA Instruments Ltd.

Description

About Us:
Job Opportunity - Personal Assistant to Executives at CA Instruments:


Responsibilities:

• Manage and care for the executives' dogs, including tasks related to feeding, walking, and overall wellbeing, emphasizing comfort with larger dog breeds.
• Handle both inhome and officebased tasks, ensuring a seamless transition between environments.
• Unpack from travel and assist with home moves as needed.
• Answer and screen phone calls, take messages, and respond to inquiries promptly.
• Run various errands, including grocery shopping, post office visits, and other personal shopping needs.
• Perform data entry and maintain accurate records for efficient organization.
• File and organize documents both physically and electronically.
• Assist with travel arrangements and expense reporting.
• Coordinate logistics for events, conferences, and meetings.
• Exercise discretion in handling confidential information.
• Complete household errands, coordinate repairs and maintenance, and manage utility services.
• Organize personal events such as birthdays, anniversaries, or special occasions.
• Assist with meal planning, diet tracking, and meal preparation if capable.
• Schedule and manage appointments, including doctor visits, salon appointments, or fitness sessions.
• Conduct research on various topics as needed, such as finding services, comparing products, or gathering information for projects.
• Arrange transportation, manage car maintenance, and handle logistics.
• Book tickets for shows, events, or arrange leisure activities.
• Manage social media profiles and handle public relations.
• Assist with clothing and accessory shopping, and wardrobe management.
• Purchase and wrap gifts for special occasions and holidays.
• Support in managing aspects of customer onboarding, services, and success to align with CA Instruments' objectives.
• Assist in scheduling and keeping one of the executives on task, ensuring deadlines and priorities are met effectively.
• Ability to speak sign language is a plus.

Experience:

• Previous experience as a personal assistant or in an administrative role preferred.
• Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with phone systems and ability to handle multiple phone lines.
• Knowledge of DocuSign or similar electronic signature platforms.
• Familiarity with Linux is a plus.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively.
• Strong communication skills, both written and verbal.

Note:
This job description is not exhaustive. The employee may undertake other related duties as necessary to meet the ongoing needs of the organization.


Salary:
$18.00-$22.00 per hour


Expected hours:
per week


Benefits:

• Casual dress
• Company events
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 10 hour shift
• Day shift
• Evening shift
• Holidays
• Monday to Friday
• On call
• Weekends as needed

Education:

• Secondary School (preferred)

Ability to Commute:

• Stony Plain, AB T7Z 1L5 (required)

Ability to Relocate:

• Stony Plain, AB T7Z 1L5: Relocate before starting work (required)

Work Location:
In person