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    Executive Administrative Assistant- Regulatory - Ottawa, ON, Canada - Ottawa Salus

    Ottawa Salus
    Ottawa Salus Ottawa, ON, Canada

    2 weeks ago

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    Description

    Job Title:
    Senior Executive Assistant (excluded)

    Job Type:
    (1)

    Permanent full-time excluded position (35 Hours/Week:
    Monday to Friday).


    Language:
    Bilingual (English and French) required

    Are you interested in using your skills to create a positive impact in the lives of marginalized individuals dealing with homelessness or persistent mental health and substance use disorders? Salus is seeking a highly motivated and skilled Bilingual Senior Executive Assistant to join our team.

    If you are committed to making a difference in the lives of marginalized individuals dealing with homelessness and mental and substance use health, we would be thrilled to hear from you.

    The Senior Executive Assistant will support the President/CEO and the Board of Directors.

    The ideal candidate will have a track record of exceptional administrative skills and an ability to anticipate needs, think critically, develop content, execute tasks with precision and accuracy and offer solutions to problems with high professionalism and confidentiality.

    Provide administrative support to facilitate the President/CEO ability to effectively lead the organization.

    Liaises with members of the Senior Management Team on behalf of the President/CEO, including discussions regarding highly confidential information.

    Assists with or leading special projects; Research and follow up on incoming issues to be addressed by the Senior Leadership team.

    Prepares and submits expense reports and travel claims on behalf of the President/CEO.
    Handles calls, mail, and other communication that flows through the Office of the President/CEO.
    Identifies, develops and coordinates agenda items for Board, Senior Management, and other meetings. Provides logistical and administrative support for meetings with the Board of Directors and President/CEO-designated committees.
    Meets regularly with the President/CEO to define, prioritize, and execute tasks and projects.
    Troubleshoots and, as required, escalate office administration issues.
    Serves as an internal resource for French language translation for Board minutes and other management documents.

    Bachelor's degree or a post-secondary diploma plus a professional qualification (or willingness to obtain) such as Canadian Certified Administrative Professional (CCAP) or the Canadian Certified Administrative Professional Associate through the Association of Administrative Professionals/Assocation des Professionnels de l'administration.

    ~5-7 years' experience in an administrative role preferred.
    ~ Strong knowledge of office procedures and practices.
    ~ Resourceful and flexible.
    ~ Familiarity with Facebook and Twitter platforms.

    ~ Language Requirements:

    This role is bilingual. Proficiency in written and oral communication in English and French is essential.

    Flexible; High degree of proficiency with office software applications, including Microsoft 365 (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (e.g.

    MS Teams, Zoom), and collaboration platforms (e.g. SharePoint).
    Diversity and Cultural Responsiveness
    Planning and Organization
    Writing Skills
    Quality Orientation
    Research and Analysis
    Manual dexterity required to operate computer and peripherals.

    Flex work:
    Evening and weekend work required for Board and committee meetings.
    Academic certificate(s).
    Valid drivers' license and use of own vehicle with appropriate insurance is required.

    Proof that the successful candidate has received both doses of a Health Canada approved COVID-19 vaccine at least 14 days before the first day of work, subject always to Ottawa Salus' duty to accommodate under the Ontario Human Rights Code .

    Generous Health benefits and pension plan (HOOPP)

    If you wish to apply for this position, please submit your resume and cover letter directly via the posting site by 4.

    Ottawa Salus is an equal opportunity employer and values diversity in its workforce


    Type d'emploi :
    (1)

    Poste permanent à temps plein exclu (35 heures/semaine :
    du lundi au vendredi).

    Langue :
    Bilinguisme (anglais et français) exigé

    Salus est à la recherche d'un(e) assistant(e) de direction principal(e) bilingue hautement motivé(e) et compétent(e) pour rejoindre notre équipe.

    Si vous êtes déterminé à faire une différence dans la vie des personnes marginalisées confrontées au sans-abrisme et à la santé mentale et toxicomaniaque, nous serions ravis de vous entendre.

    L'assistant(e) exécutif(ve) principal(e) soutiendra le président/directeur général et le conseil d'administration.

    Le/la candidat(e) idéal(e) devra faire preuve de compétences administratives exceptionnelles et d'une capacité à anticiper les besoins, à faire preuve d'esprit critique, à élaborer des contenus, à exécuter des tâches avec précision et exactitude et à proposer des solutions aux problèmes avec un grand professionnalisme et dans le respect de la confidentialité.

    Fournir un soutien administratif pour faciliter la capacité du président/directeur général à diriger efficacement l'organisation.

    Il veille à ce que les initiatives et les activités soient suivies, à ce que les points soient programmés et présentés pour suivi et à ce que le président/directeur général soit tenu au courant de l'état d'avancement des travaux.

    Participer à des projets spéciaux ou les diriger ; Traiter les appels, le courrier et les autres communications qui transitent par le bureau du président/directeur général.

    Définir, élaborer et coordonner les points de l'ordre du jour des réunions du conseil d'administration, de la direction générale et d'autres réunions.

    Fournir un soutien logistique et administratif pour les réunions du conseil d'administration et des comités désignés par le directeur général.

    Contribuer à l'élaboration et à la mise à jour des politiques de l'organisation concernant l'examen et l'approbation par le conseil d'administration.

    Rencontrer régulièrement le président/directeur général pour définir, hiérarchiser et exécuter les tâches et les projets.
    Résoudre les problèmes d'administration du bureau et, le cas échéant, les faire remonter à l'échelon supérieur.

    Servir de ressource interne pour la traduction en français des procès-verbaux du conseil d'administration et d'autres documents de gestion.

    Baccalauréat ou diplôme d'études postsecondaires et qualification professionnelle (ou volonté de l'obtenir) telle que Professionnel administratif certifié du Canada (PACC) ou Professionnel administratif certifié du Canada associé par l'Association des professionnels de l'administration/Assocation of Administrative Professionals.

    ~5 à 7 ans d'expérience dans un rôle administratif de préférence.
    ~ Solide connaissance des procédures et pratiques de bureau.
    ~ Familiarité avec les plateformes Facebook et Twitter.
    ~ Il s'agit d'un poste bilingue. La maîtrise de la communication écrite et orale en anglais et en français est essentielle.
    pour la version française complète, veuillez visiter :

    Job Types:
    Full-time, Permanent
    Casual dress
    Company pension
    Dental care
    Disability insurance
    On-site parking
    Monday to Friday

    Female, Male, Other/ Non-binary)

    Administrative: 5 years (preferred)


    Language:
    ~ French (required)
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