Mcasphalt Office Manager/ Executive Assistant - Toronto, Canada - Colas

Colas

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Purpose:

The Executive Assistant/ Office Manager supports executives across all administrative functions, including travel coordination, meeting scheduling, expenses, upkeep of contacts and meetings notes as well as involvement with other ad hoc projects.

The Executive Assistant/ Office Manager also manages the general administrative function and activities of McAsphalt's Head Office.

Main Responsibilities:

Executive Assistant

Manages daily calendars and travel arrangements
Assists in preparation for meetings, record meeting minutes, and complete followup activities, as requested
Other duties as assigned by the President or the Senior Management Team

Office Manager

Manages and supervises office staff, including front desk personnel
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
Manages office plan layouts and space assignment for Head Office and other major facilities
Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
Liaises with facility management vendors, including cleaning, catering and security services
Oversees office budget, including tracking expenses and optimizing costs where possible.

Qualifications:

Requirements:

5 years of related work experience in generally comparable administrative functions
Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
Excellent communication skills, both verbal and written
Demonstrated ability to handle highlysensitive and confidential information
Ability to prioritize tasks and work efficiently in a fastpaced environment
Highly skilled in Microsoft Office
High school diploma; additional certification in Office Management is a plus

Preferred Qualifications: