Administrative Assistant - Thunder Bay, Canada - J.D. Barnes Limited

J.D. Barnes Limited

Verified Company

Thunder Bay, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

J.D.

Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for an Administrative Assistant in our Thunder Bay division.

Responsibilities:

Greeting clients and guests at reception and answering/directing phone calls
Order office supplies, distribute mail, send and receive parcels by courier
Regular contact with and coordination of activities with the Manager, Supervisors and staff
Assist with preparation of correspondence, proposals, estimates, reports, etc., as requested
Monitor and pursue Accounts Receivable
File all completed job folders and plans accurately.
Log and forward to head office all receipts and accounts payable invoices
Prepare file folders for new jobs and enter job details into Timelinx system (Acct/PM system)
Assist with health and safety records and tracking
Performs other duties as assigned

Qualifications:

Preferably 2+ years of experience in similar position
Knowledge of basic Accounting concepts and experience with Project Management, invoicing and Accounting Software (Timelinx) preferred
Proficient in Microsoft Office (Word, Excel and Outlook)
Excellent communication and interpersonal skills
Exceptional organizational skills, ability to multitask
Selfstarter with a professional and positive attitude
Thorough attention to detail

If accommodations are required during any stage of the recruitment process, please do not hesitate to contact the Human Resources Department.

We thank all applicants; however only those under consideration will be contacted. No agencies please.

Job Types:
Full-time, Permanent

Benefits: