Administrative Assistant - Victoria, Canada - British Columbia Investment Management Corporation (BCI)

British Columbia Investment Management Corporation (BCI)
British Columbia Investment Management Corporation (BCI)
Verified Company
Victoria, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

CLOSING DATE:
December 12, 202- INVESTMENT STRATEGY & RISK

  • This role provides both team collaboration with other administrative professionals and the opportunity to have direct oversight and impact on the group you support. If you like working with people, solving problems, and staying organized, this is the team for you
  • THE OPPORTUNITY
  • The Administrative Assistant provides a variety of clerical, administrative, and support services to the teams within the Investment Strategy & Risk department, specifically: VP, Total Fund Management (VP), Senior Director, Investment Risk Modelling and Public Markets Risk (Senior Director), and Director, Clients and Total Portfolio Risk Management (Director). The Administrative Assistant also provides support to the Executive Assistant (EA) and backup administration to the EVP as needed.
  • For specified duties such as department meetings and activities, the Administrative Assistant provides support for the ISR department overall. The Administrative Assistant must be able to function effectively with a demanding workload, the nature of which requires a high degree of accuracy and an eye for detail. The position serves as backup to the Executive Assistant and provides vacation and illness coverage for other administrative assistants in ISR.
  • WHAT YOU BRING


  • Must have:_

  • Minimum of three years' experience providing administrative support in a corporate office environment or similar environment
  • A serviceoriented mindset, strong work ethic, and ability to manage a high volume of priorities and deadlinesAbility to work in a team environment and take direction from multiple stakeholders, along with the ability to work independentlyExcellent organizational skills and a positive attitude towards change
  • Excellent verbal and written communication skills with professional telephone manner
  • Preferred:_
  • A related diploma in business administration or an office administration certificate
  • WHO YOU WILL WORK WITH
  • The Administrative Assistant is one of four administrative assistants in the Investment Strategy & Risk (ISR) department. The Administrative Assistant reports to the Executive Assistant (EA) to the Executive Vice President (EVP) of ISR.
  • WHAT YOU GET TO DO
  • Organize and prepare documents for VP participation at BCI board and client meetings, internal meetings, and industry associations
  • Handle travel arrangements, including preparing approval requests, booking flights and hotels, and managing insurance and visa requirements when necessary
  • Reconcile monthly spending related to department travel and business expenses, and prepare employee expense claims as required
  • Coordinate all aspects of internal and external meetings and functions, including agendas, guest registration, facility and refreshments bookings, and technology requirements
  • Provide ongoing administrative support to the Total Fund Management Team
  • Assist with the coordination of interviews and employee onboarding, including seating arrangements, training materials, and access to LAN files
  • Provide general clerical services to the ISR department including printing, photocopying, formatting, scanning, records management and ad hoc requests, treating all information in confidence
  • Assist with planning and coordination of teambuilding activities and social events for the Total Fund Management team and ISR department
  • May be assigned other administrative tasks and assist with various projects as required
  • WHERE YOU WILL WORK
  • Work from our downtown Victoria office.
  • SALARY RANGE
  • BCI offers a competitive total rewards package which includes a performancebased incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.
The annualized base salary range for this Victoria-based role is CAD $56,000 to $65,000.


We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure.

We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.


Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to, experience and expertise.


  • WHY APPLY TO JOIN BCI
  • With our values as our anchor, it's our people that help shape employeefocused initiatives and who create the environment we work in each day all of which further strengthens our culture. BCI has been recognized as one of
  • Canada's Top 100 Employers
- for the fourth consecutive year - and has built programs and benefits to support all our employees, including;
  • Extended health and dental coverage, start on your first day of work. We have you covered
  • Our telehealth provider
  • Dialogue
- connects you and your family to virtual healthcare appointments.
  • Eligibility to the defined benefit
  • BC Public Service Pension Plan
- providing you with a sec
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