Jobs
>
Toronto

    Assistant Registrar, Academic Scheduling - Toronto, Canada - University of Toronto

    University of Toronto
    University of Toronto Toronto, Canada

    2 weeks ago

    University of Toronto background
    Full time
    Description

    Date Posted: 05/07/2024
    Req ID: 37242
    Faculty/Division: University Registrar's Office
    Department: Learning Space Management
    Campus: St. George (Downtown Toronto)

    Description:

    About Us:

    The University Registrar's Office (URO) is a central support team that provides institutional leadership on student financial aid & awards, student accounts, client services & records, student systems and learning space management (LSM) and convocation. The URO works with faculty and divisional registrars to support undergraduate and graduate students throughout the student life cycle and is an advocate and service provider for University of Toronto students and tri-campus registrarial services.

    The Learning Space Management (LSM) team has a focus on learning space excellence with stewardship of the University's central classrooms and testing space. The team provides leadership on academic scheduling, classroom design, instructional technology and accommodated testing.

    Your Opportunities:

    The Assistant Registrar, Academic Scheduling & Testing Services provides strategic leadership in the development, delivery, evaluation and re-engineering of academic space utilization and academic scheduling including examinations, accommodated testing services and associated systems for the University of Toronto. Reporting to the Director, Learning Space Management, the Assistant Registrar manages and leads a cross functional team of staff who provide expertise on accommodated testing, academic course and exam scheduling, exam invigilation and ad hoc room bookings. The Assistant Registrar actively seeks out and develops positive, dynamic, and productive relationships with academic units, the U of T scheduling community and campus partners.

    The Assistant Registrar acts as a champion for service and performance excellence; and plays a key role in leading, influencing and establishing the desired organizational culture. The Assistant Registrar actively engages in efforts to maximize service integration and a cross-functional approach among all units within the University Registrar's Office. The Assistant Registrar is a part of a network of registrarial professionals that collectively contribute to the University of Torontos learning environment.

    The incumbent has financial responsibility for scheduling and ATS related projects and provincial grants and has full managerial authority over one PM and 14 USW positions (directly and in-directly).

    Qualification Required:

    Education:

    • Bachelor's degree preferably in mathematics, computer science or business.

    Experience:

    • Minimum five (5) years' of related experience in a post-secondary institution.
    • Previous experience in establishing work plans and managing projects deliverables is an asset.
    • Experience working with and interpreting academic policies and procedures.
    • Experience building and developing effective administrative systems and processes.
    • Specialized knowledge of computer applications relevant to registrarial/scheduling activities.
    • Understanding of information technology management practices, including design, development and maintenance of systems and databases.
    • Experience leading and motivating others.
    • Experience supervising staff, preferably in a unionized environment.

    Skills:

    • Solid working knowledge and understanding of a university student information systems.
    • Expert knowledge with the InfoSilem suite of products.
    • Knowledge of Azure Data Studio, Tableau and PowerBI.
    • Experience with systems analysis, automated software tools and techniques, relational databases, building spreadsheets and SQL queries to analyze and draw conclusions from institutional datasets.
    • Excellent communication and presentation skills.
    • Ability and aptitude for progressive, creative and innovative thinking.
    • Willingness to maintain, expand and share expertise relating to scheduling.
    • Superior managerial skills with attention to organization and time management.
    • Proven ability to exercise superior judgement, initiative, analytical and problem solving skills.
    • Strong leadership and team building skills and the ability to manage and motivate staff at different levels.
    • Demonstrated ability to deal effectively with a wide range of contacts; effective negotiation and interpersonal skills.
    • Excellent interpersonal skills with the proven ability to use an inclusive approach to develop and cultivate relationships with students, faculty, staff and members of the external community.
    • Must be able to independently exercise superior judgment to make important decisions on complex matters which may fall outside of the scope of established policies.
    • A skilled facilitator, presenter and communicator with the ability to effectively facilitate discussions to achieve appropriate outcomes.
    • Ability to lead, influence and support organizational and cultural change; strong public-service orientation, and evidence of effective teamwork are required.
    • Proven experience with leveraging data to inform decisions leading to enhancing efficiencies and align with organizational goals is required.
    • Excellent time management skills; Demonstrated ability to perform duties independently and carry out projects of varying complexity for extended periods of time.

    Other:

    • Excellent judgement, reliability, diplomacy, tact; demonstrated initiative, strong problem-solving skills, flexibility.
    • Ability to plan, prioritize, multi-task and work effectively under pressure.
    • Proven ability to provide a quality services environment in a university registrarial setting.
    • Strong understanding of how student scheduling impacts the overall student experience.
    • Proven supervisory and project management skills; proven organizational skills.
    • Effective human relations and leadership skills; excellent communication and interpersonal skills.
    • Innovativeness and resourcefulness; evidence of team-leading project skills; must be able to meet strict deadlines.
    • Ability to anticipate and resolve complex issues.
    • Demonstrate ability to resolve complex sets of requirements between multiple sets of stakeholders.
    • Demonstrated ability to coordinate with and positively influence a diverse group of staff and faculty members who may have competing interests for time in the schedule and for space needs to minimize inter-departmental conflicts.

    Closing Date: 05/16/2024,11:59PM ET
    Employee Group: Salaried
    Appointment Type: Budget - Continuing
    Schedule: Full-Time
    Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $102,763 - $119,892 -- Broadband Salary Range: $102,763 - $171,273
    Job Category: Administrative / Managerial

  • University of Toronto

    Assistant Registrar, Academic Scheduling

    3 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:05/08/2024 · **Req ID**: 37248 · **Faculty/Division**: Faculty of Applied Science & Engineering · **Department**: APSC Admin. Units · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · The Office of the Dean at t ...

  • University of Toronto

    Assistant Registrar, Academic Scheduling

    3 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:05/07/2024 · **Req ID**: 37242 · **Faculty/Division**: University Registrar's Office · **Department**: Learning Space Management · **Campus**: St. George (Downtown Toronto) · **Description**: · **About Us**: · The University Registrar's Office (URO) is a central s ...

  • University of Toronto

    Assistant Registrar, Academic Scheduling

    3 days ago

    University of Toronto Toronto, Canada

    **Date Posted**:02/07/2024 · **Req ID**: 35908 · **Faculty/Division**: Faculty of Applied Science & Engineering · **Department**: APSC Admin. Units · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · The Office of the Dean at t ...

  • University of Toronto

    Assistant Registrar, Academic Scheduling

    2 weeks ago

    University of Toronto Toronto, Canada Full time

    Date Posted: 05/08/2024 · Req ID: 37248 · Faculty/Division: Faculty of Applied Science & Engineering · Department: APSC Admin. Units · Campus: St. George (Downtown Toronto) · Position Number: · Description: · About us: · The Office of the Dean at the Faculty of Applied Science & ...

  • University Of Toronto

    Assistant Registrar, Academic Scheduling

    2 weeks ago

    University Of Toronto Toronto, Canada OTHER

    Assistant Registrar, Academic Scheduling & Testing Services · Assistant Registrar, Academic Scheduling & Testing Services · Date Posted: 05/07/2024 · Req ID: 37242 · Faculty/Division: University Registrar's Office · Department: Learning Space Management · Campus: St. George ( ...

  • Fleming College Toronto

    Scheduling Coordinator

    1 week ago

    Fleming College Toronto Toronto, Canada

    **Job Summary** · Fleming College, Toronto Programs is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute. · The Academic Assistant plays an essential role as the first ...

  • OCAD University

    Executive Assistant, Office of The Vice-president

    3 weeks ago

    OCAD University Toronto, Canada

    Reporting to the Manager, Academic Initiatives, Governance & Quality Assurance, the Executive Assistant, Office of the Vice-President, Academic & Provost (VPAP) is responsible for the provision of courteous, high standard and executive-level administrative support for the Vice-Pr ...

  • Institut Trebas Institute

    Academic Assistant

    1 week ago

    Institut Trebas Institute Toronto, Canada

    **Position Job Title***: · **Academic** · **Assistant** · **(Front desk)** · **Location**: · *** · **Toronto, Ontario** · **Reports to**: · *** · **Academic Director** · **Job Summary** · Fleming College, Toronto Programs is a public college-private partnership between Fleming Co ...

  • University of Toronto

    Ea and Academic Administrator

    2 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:04/18/2024 · **Req ID**:37028 · **Faculty/Division**: Ontario Institute for Studies in Education · **Department**: Dept. of Appld Psychology & Human Devt. · **Campus**: St. George (Downtown Toronto) · **Description**: · **About us**: · OISE is recognized as a glob ...

  • University of Toronto

    Academic Advisor, International Experience

    1 week ago

    University of Toronto Toronto, Canada

    **Date Posted**:07/18/2023 · **Req ID**: 32765 · **Faculty/Division**: University College · **Department**: Ofc of the Registrar · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · The Faculty of Arts & Science is the heart of ...

  • Toronto School of Management

    Scheduling Assistant

    2 weeks ago

    Toronto School of Management Toronto, Canada

    **About Us**: · Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure our students meet the demands of ...

  • University of Toronto

    Academic Planning

    1 week ago

    University of Toronto Toronto, Canada

    **Date Posted**:12/04/2023 · **Req ID**: 35223 · **Faculty/Division**: Faculty of Arts & Science · **Department**: ARTSC: Ofc of the Dean · **Campus**: St. George (Downtown Toronto) · **Position Number**: 44704 & 55891 · **Description**: · **About us**: · The Faculty of Arts & Sc ...

  • University of Toronto

    Sessional Lecturer

    2 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:05/16/2023 · **Req ID**: 31255 · **Faculty/Division**: Vice-Provost, Students · **Department**: Transitional Year Programme · **Campus**:St. George (Downtown) · **Course Description**: Reasoning in the Sciences explores aspects of scientific knowledge that are rea ...

  • University of Toronto

    Enrolment and Records Coordinator

    2 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:02/24/2023 · **Req ID**: 29882 · **Faculty/Division**: School of Management · **Department**: Rotman Commerce · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · The Rotman School of Management is part of the Un ...

  • University of Toronto

    Academic Coordinator

    1 week ago

    University of Toronto Toronto, Canada

    **Date Posted**:04/24/2024 · **Req ID**: 37079 · **Faculty/Division**: UofT Scarborough · **Department**: UTSC:Dept-Management · **Campus**: University of Toronto Scarborough (UTSC) · **Position Number**: · **Description**: · **About us**: · The University of Toronto Scarborough ...

  • University of Toronto

    Sessional Lecturer

    2 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:05/16/2023 · **Req ID**: 31257 · **Faculty/Division**: Vice Provost, Students · **Department**: Transitional Year Programme · **Campus**:St. George (Downtown) · **Course Description**:English Composition is a core course of the program that concentrates on improvi ...

  • University of Toronto

    Sessional Lecturer

    2 weeks ago

    University of Toronto Toronto, Canada

    **Date Posted**:05/16/2023 · **Req ID**: 31258 · **Faculty/Division**: Vice-Provost, Students · **Department**: Transitional Year Programme · **Campus**:St. George (Downtown) · **Description**:Writing Essays is a couse offered in collaboration with Innis College and introduces th ...

  • Toronto School of Management

    Student Success Advisor

    2 weeks ago

    Toronto School of Management Toronto, Canada

    Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure our students meet the demands of today's ever-ch ...

  • Toronto School of Management

    Academic Assistant

    1 week ago

    Toronto School of Management Toronto, Canada

    **About** · **Toronto School of Management** · Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure o ...

  • Toronto School of Management

    Academic Assistant

    2 weeks ago

    Toronto School of Management Toronto, Canada

    Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure our students meet the demands of today's ever-ch ...