Assistant Staffing Administrator, Support Staff - Toronto, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No.

SCH II NTE

POSTED:
January 26, 2023

DEADLINE:

12:00 noon:
February 3, 2023**
Assistant Staffing Administrator, Support Staff

Acting Position

Staffing, Recruitment and Contract Services - Support Staff

Employee Services

Schedule II, Level 4

(Non-Union - 12 Month)
**$63,386- $76,078
**(It is anticipated that this acting assignment will end on December 31, 2023)

The Toronto District School Board adheres to equitable hiring, employment and promotion practices

Reporting to the designated Staffing Officer, the Assistant Staffing Administrator, Support Staff will _

- be responsible for: _

- _Administering the staffing and recruitment processed and Employee Services functions _
- (e.g. salary administration, leave administration, HRIS) for an identified department/group _
- of employees; _
- _Providing information and advice regarding Employee Services policies, procedures, _
- protocols and collective agreement provisions regarding staffing, salary administration, _
- administration of leaves of absence etc.; _
- _Providing confidential support to the management team to support the grievance and _
- arbitration process; and _
- _Preparing, analyzing and interpreting staffing data and checking all data for accuracy
Summary of Duties:
Administer the staffing and recruitment processes for designated departments/schools/groups of

support staff;
Provide advice and guidance to Principals/Managers regarding Employee Services policies and

procedures relating to the posting and selection process for support staff (permanent, temporary,
funded etc);
Assist Principals/Managers in the development of selection criteria and interview questions,
evaluation of applicants and coordination of reference checks;
Board's Employee Services policies and procedures, employment related legislation, collective
agreement provisions, performance and attendance matters;
Administer salary and employee entitlements (e.g. sick leave, vacations);
Ensure accurate and timely set-up/update of employee information on HRIS and in hard copy;
Conduct internal audits of employee information/records both electronic and hard copies;
Ensure accurate and complete documentation for new hires;
Provide confidential support to the Staffing management team including preparation of reports,

correspondence and data;
Develop and maintain establishment databases for schools/departments ensuring

accuracy of approved positions, incumbents, FTEs, employment status etc;
Gather and analyze confidential information pertaining to staffing and respond to requests for

such information in a timely manner;
Provide direction and leadership to designated staff;

Respond to inquiries and resolve issues from Principals, Managers, other TDSB staff, unions,
prospective employees, and the public;
Liaise with Employee Services departments, Superintendents, Principals/Managers,
school/department support staff, unions, and other external organizations;
Implement and maintain business procedures for quality control purposes;
Assist with the implementation of arbitration awards and settlements;
Research data to support negotiations;
Liaise with Employee/Labour Relations department regarding researching background

information and data in preparation for grievances and arbitrations;
Assist other areas within Employee Services as required; and
Other duties as assigned.

Qualifications:

Two year community college diploma in Business Administration-Human Resources including

courses in computers and communications with two years of progressively responsible related
experience handling a broad range of staffing and recruitment matters in a human resources
environment, or an equivalent combination of education and experience;
Proven ability to communicate effectively (both orally and in writing) with staff at all levels and
with external organizations;***Proven ability to organize and co-ordinate a diverse number of projects within specified
timeframes;***Demonstrated analytical and problem solving skills;*** Proven ability to accurately document information, prepare reports and summaries;*** Knowledge and understanding of related Board policies and procedures and collective

agreement provisions;*** Proven ability to work under pressure in order to meet frequent deadlines; and*** Ability to take initiative, work independently and maintain confidential information in a

circumspect manner.**
Work Year:12 months

Location:5050 Yonge Street (wheelchair accessible).

Hours: 35 hours per week

Please note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

_The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the _

_rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of _
**_Oppressive Practices, in our schools, our workplace