Project Coordinator - Montréal, Canada - Float4

Float4

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Under the supervision of the Executive Producer and Producer, the Project Coordinator is a key member of the project management team and is instrumental in managing all aspects of Float4's multimedia projects, from communication with the client, to monitoring expenses, to overseeing set up in singular physical spaces.

She / He works in collaboration with the Producers and Project Managers, assisting in production logistics and coordinating deliverables.

General Responsibilities:

Admin-related Tasks

Maintain and update various project management and "crossdepartment" reporting tools
Tracking client invoicing and supplier payments in collaboration with the Accounting team
Assist Producers with the planning and implementation of "crossdepartmental" projects
Monitor and update the filing of suppliers and freelancers pool on a regular basis

Project-related Tasks

Assist the Producers with all projectrelated requirements
Update production tools that will facilitate project management and delivery
Create, maintain and monitor project schedules for projects on which you are assigned
Responsible for booking project meetings and producing agendas and summaries
Track budgets under the Producer's supervision
Support Producer in task assignment to teams (creatives, developers, technical, etc.) and track the hours allocated to the project
Seek out suppliers, issue POs, purchase equipment
Responsible for project folder and filing upkeep
Coordinate logístical arrangements: booking flights and coordinating team travel as well as physical shipments
Liaise with subcontractors regarding project content meetings and / or regarding scheduling and payment
Liaise with client when required by the Producer
Maintain oversight on project filing best practices with the different departments
Execute the project's archival at the end of the project

Other Considerations:

Occasional travel required
Other duties as assigned

Required Qualifications:

Degree in project management administration or related field
Minimum of 2 years of experience in project coordination (or other relevant experience)
Very good knowledge of MS Office suite and specifically Excel
Good knowledge of Google Workspace, Asana (or similar Project Management Tools) and Slack

Required Skills:

Organizational skills, team spirit and ability to cope with tight deadlines
Excellent communication skills and able to adapt to various audiences
Initiative, resourcefulness and autonomy
Rigor, consistency, discretion and diplomacy
Languages: fluent in French and good to excellent proficiency in English (oral and written)
Float4 considers diversity as a critical asset and invites women, Aboriginals, visible minorities, ethnic minorities and people with disabilities to apply._