Executive Assistant - Gatineau, Canada - Canadian Museum of History/Musée canadien de l'histoire

Canadian Museum of History/Musée canadien de l'histoire

Verified Company

Gatineau, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for an Executive Assistant

Reporting to the Senior Executive Assistant to the offices of the CEO and Vice-President (VP), People and Culture, the
Executive Assistant will be responsible for providing administrative support and contributing to the efficient administration of the day-to-day operations and administrative functions of both offices.

This includes administering and overseeing financial budgets and systems; managing the Vice President's calendar, proactively tracking files and interacting with internal and external high-level contacts in both official languages.

What we are looking for:

Ability to work in a fastpaced environment;
Tact and discretion;
Autonomy, initiative and an excellent sense of priorities and responsibility;
Great ability to work in a team, versatility, and flexibility;
Excellent client service skills;
Strong organizational skills, time management and attention to details;
Strong written and verbal communication in both official languages.

Minimum of three years of relevant experience in similar functions:

Coordinating activities in an executive office;
Developing work plans and forecasting of budgetary requirements;

Preparing reports, correspondence and various administrative documents;

Working with the following software: Office 365 Suite and financial reporting systems (such as NAV);
Making travel arrangements;
Filing and maintaining a reminder system;
Financial mechanisms and systems, bookkeeping.

Knowledge of:

Office administration procedures and processes;
Human resources, administrative and financial practices and processes;
Procurement and contracting procedures, systems and regulations;
Cultural institutions and/or the tourism industry.

Education:
Business Administration Degree or an equivalent combination of education and experience.

Compensation:
NU2 ($56,459 to $77,343 -under review)

Status:
Permanent Full-Time Position (# 10357)

Security Clearance:
Enhanced Reliability

Location: 100, Laurier Street, Gatineau, Quebec. Possibility of hybrid work.

The masculine form is used in this document for the sole purpose of simplifying the text: it is not discriminatory in any way._
The Canadian Museum of History subscribes to the Employment Equity Act._
If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance. Information received relating to accommodation measures will be addressed confidentially._