Personal Assistant - Toronto, Canada - TKB Custom Millwork

TKB Custom Millwork
TKB Custom Millwork
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Responsibilities include but not limited to:

  • Manage complex and demanding calendars proactively with the ability to resolve schedule conflicts while coordinating with rest of the admin team as well as external partners where needed.
  • Make travel arrangements, obtain appropriate travel documentation, and process expense reports on a timely basis.
  • Coordinate and attend meetings as needed, proactively manage agendas and necessary materials, coordinate logistics, and captures action items.
  • Coordinate team functions or events including room bookings, meals, etc.
  • Prepare data for presentations as needed.
  • Ensure the highest confidentiality of all reports, correspondence, materials, etc.
  • Perform other duties as assigned and seek out opportunities to cross support as bandwidth allows.

Skills and Requirements:


  • Fluency in English and French.
  • Minimum 5 years of experience as an Executive Assistant directly supporting key Senior / Executive personnel.
  • Strong knowledge of computer software with a focus on the Microsoft Office Suite (Word, Excel, Outlook) and toplevel PowerPoint skills.
  • Bachelor's Degree is preferred.
  • Toplevel written and verbal communication skills.
  • Excellent organizational skills with great attention to detail.
  • Developed interpersonal and customer service skillset.
  • Demonstrated ability to handle sensitive and confidential information with absolute discretion.
  • Flexible mindset that anticipates Executive needs and responds appropriately.
  • Effective at prioritizing while maintaining focus and executing tasks in a fastpaced environment.
  • Valid driver's license (G2, G).

Salary:
$85,000.00-$110,000.00 per year


Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location:
One location
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