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Administrative Assistant Level Iii - Toronto, Canada - Board Of Governors of Exhibition Place

Board Of Governors of Exhibition Place

Verified Company

Toronto, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Exhibition Place is Canada's largest entertainment venue, attracting over 5.5 million visitors a year.

The 192-acre site is an integral component of Toronto and Ontario's economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism.

Located at Exhibition Place is the award-winning Enercare Centre, Canada's largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified.

Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site.

Our environmental initiatives have resulted in award-winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.

Our compensation package offers a competitive salary and pay-for-performance incentives.

In addition, our total rewards program includes participation in OMERS - defined contribution pension plan, 100% employer paid health & dental plan, long term & short-term disability coverage, professional development opportunities, and tuition reimbursement.

Primary Function
Provide administrative and service support to the Technology and Information Services division, including Records & Archives and IT / Telecom

Major Responsibilities

Assist with budget administration and facilitate purchasing for both departments
Assist with coordination of IT projects and systems, including maintaining service agreements, tracking renewal dates, and liaising with relevant departments to ensure project completion
Maintain and update monthly reports and spreadsheets related to PBX long distance, photocopiers and wireless units for all departments.
Coordinate training requests and records for staff in both departments
Oversee the Exhibition Place Website public complaints and feedback link
Oversee the servicing and supply of photocopier and printer services for all offices
Maintain division files and other recordkeeping systems
Answer the Reception Phone
Act as backup for the Mail Clerk in delivering and picking up mail across the campus
Perform other duties as assigned.

Required Qualifications

Progressive experience in performing administrative duties.
Experience utilizing software packages (word processing, spreadsheets, databases and electronic mail).
Experience working with basic accounting principles and practices
Good interpersonal skills with the ability to communicate effectively both verbally and written.
Good organizational skills including the ability to prioritize and meet strict deadlines with attention to detail.
Demonstrated ability to handle confidential documents and reports.
Proven customer service skills.

Beneficial Qualifications

ITIL (Information Technology Infrastructure Library) certification or experience in an IT environment
Experience using PairSoft: AP Automation & Document Management Solution or similar software

Diversity, Equity, and Inclusion:

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported.

We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:

We thank all applicants for their interest in this opportunity. However, only those selected for an interview will be contacted.