Poa Clerk - Lindsay, Canada - City of Kawartha Lakes

City of Kawartha Lakes
City of Kawartha Lakes
Verified Company
Lindsay, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Job Brief:

This position provides clerical support relating to the receiving, processing, and collection of charges under the Provincial Offences Act.

  • Employment Status:

Permanent Full time

  • Union:

CUPE 855 Inside

  • Open To:

Internal Applicant(s)

  • Closing Date:

16/05/24

  • Duration (if temporary):

N/A

  • Job Brief:
  • This position provides clerical support relating to the receiving, processing, and collection of charges under the Provincial Offences Act
  • Description:
Wage $ $28.86 hourly (2023)

Reports To Manager, Provincial Offences Act Administration

Department Legal Services

Location Lindsay, ON

Hours Normal Working Hours 35 hours per week

Other General office environment. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements

  • Receive legal documents, proof for accuracy, and administer the legislated processes for the public and Provincial Offence stakeholders
  • Answer enquiries and respond to requests from the general public and various enforcement agencies relating to various Provincial, Federal and Municipal legislation
  • Resolve routine complaints and refer complex complaints and inquiries to appropriate staff members
  • Work with the public and court stakeholders to collect outstanding fines for the division
  • Record, enter and maintain data using various computer software and databases
  • Perform the duties of the Commissioner of Oath by swearing in Affidavit documents and certifying court documents as the clerk of the court
  • Provide backup for other positions in the office as required
  • Occasional travel to various work locations is required to fulfill the job duties of the position
  • Perform other related duties as assigned

_POA Clerk - Collections duties_

  • Coordinate collection activities of past due accounts and setup and monitor payment plans, extensions, etc. with offenders
  • Ensure compliance with policy, established processes and related legislation
  • Administer appropriate legal notification with respect to certificates of default, notices of judgment, writs of Seizure and Sale, submission to tax roll, and garnishments, etc.
  • Work with collection agencies and credit bureau trade lines
  • Identify and monitor delinquent accounts in order to establish a working relationship with customers to discuss, educate and negotiate payment plans on outstanding Provincial Offences fines
  • Assign delinquent accounts to the third party collection agencies and m onitor the effectiveness of the collection agencies,
  • Prepare letters and reports for review by the manager
  • Prepare bankruptcy forms and subsequent followup with the Trustee in Bankruptc
  • Certify documentation to suspend licences with MTO Process invoices and payments; maintain journals and reconcile daily receipts

Skills/Education Required

  • Postsecondary diploma in Office Administration or a related field
  • Minimum 2 years of related progressive experience, preferably in a municipal environment
  • Experience working in a legal office setting and collections environment
  • Knowledge of the Provincial Offences Administration as it relates to the processing of documents, fine payments and general inquiries and the rules of disclosure related to the responsibilities of the POA Prosecutor
  • Demonstrated ability to work effectively in a high volume work place within rigid time frames governed by legislation and legislative rules and regulations, and the ability to deal with multiple demands
  • Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
  • Demonstrated customerservice and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
  • Excellent written communication skills with attention to detail and accuracy
  • Excellent organizational and administrative skills with the ability to work independently and in a team environment
  • Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management
  • Demonstrated ability to understand and abide by municipal policies and procedures
  • French would be an asset
  • Demonstrated proficiency in Microsoft Office, the internet, and any other related software
  • Upon a conditional offer of employment, a Criminal Record Check will be required
**Applicants must be prepared for skill testing.
More jobs from City of Kawartha Lakes
See all jobs of City of Kawartha Lakes