Administrative Assistant Iii - Airdrie, Canada - Rocky View Schools

Rocky View Schools

Verified Company

Airdrie, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Overview

As a rapidly growing school division in Alberta, RVS supports the educational needs of more than 27,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

Rocky View Schools (RVS) is located on the traditional territories of the Blackfoot Confederacy including the Siksika, Kainai, Piikani Nations; the Tsuut'ina Nation; the Stoney-Nakoda, including the Chiniki, Bearspaw and Wesley Nations; and the Métis Nation of Alberta Region 3.

The Opportunity

Responsibilities Include

Provides informal leadership to other department administrative assistants to coordinate

workflow, including providing training and coaching as required

Supports the Department Manager/Supervisor in all areas of financial duties such as tracking

department budgets, running financial reports, and purchase requisitions

Acts as liaison between various departments at the Education Centre, schools, and the community

Assists/ guides all internal and external clients with locating information regarding services

provided by RVS specific to the department

Provides excellent service to staff, students, and the public, including answering and directing

phone calls in a courteous and professional manner

Schedules appointments, books meeting rooms and communicates with participants in a timely

manner as required

Creates a variety of written documents in a professional manner as required

Schedules appointments, books meeting rooms, and communicates with participants in a

timely manner as required

Assists with training and orientation of new staff

Maintains accurate employee records using various data management programs in a

confidential manner

Runs reports, completes audits, and ensures accuracy of information entered in the databases

used by the department

Education/Experience

Certificate or diploma in office management, business administration, or a related field

Three or more years' experience in an administrative assistant role in an office environment

Minimum 2 years' previous experience with basic accounting/bookkeeping

Previous experience within a school division and/or with Student Information Records

Systems is considered an asset

An equivalent combination of Education and Experience may be considered

Knowledge and Skills:

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Demonstrated ability to deal with a variety of complex and sensitive issues professionally

and in a timely manner

Ability to successfully work in a team environment as well as independently with mínimal

supervision

Ability to think critically and deal with changing priorities in a fast-paced environment

Rocky View Schools Benefits

3 weeks Vacation

11 Earned Days

Hybrid (one day a week, working remotely) with supervisor approval

Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan

Defined Benefit Pension Plan

Professional development and training opportunities

Free parking

Pre-employment Requirements

Open to:
Internal and External applicants

Salary:
$ $32.53 per hour

How to Apply

Quote Job Code#

Closing Date:
On or before July 24, 2023 by 4:30 pm

Rocky View Schools

Human Resources