Maintenance Coordinator - Langley, Canada - Trinity Western University

Trinity Western University

Verified Company

Langley, Canada

4 weeks ago

Posted by:

Sophia Lee

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Description

MAINTENANCE COORDINATOR
// Campus Operations

Position Purpose and Summary

The Maintenance Coordinator will be tasked with organizing the daily aspects of maintenance repairs by scheduling work orders, organizing contractor visits and accounts payable.

They will work in tandem with the Maintenance Manager to ensure all work orders are responded to and completed in a timely manner.

This person will be the liaison between maintenance and the campus departments whether it be students, staff, faculty and vendors or the community

The Maintenance Coordinator will be tasked with organizing the daily aspects of maintenance repairs by scheduling work orders, organizing contractor visits and accounts payable.

They will work in tandem with the Maintenance Manager to ensure all work orders are responded to and completed in a timely manner.

This person will be the liaison between maintenance and the campus departments whether it be students, staff, faculty and vendors or the community

Key Areas of Accountability

Maintenance

Schedule, prioritize, track work order, and liaise between maintenance

technicians, Stake holders, and vendors to ensure all work is completed in a timely manner

Maintain documents and process for TWU facilities, contractors, and vendors.
Coordinate daily workflow tasks and contractors for the maintenance

department

Action all corrective work orders and make sure maintenance queues are up

to date.

Ensure all necessary documentation for the proper maintenance of campus

equipment and buildings is catalogued.

Manage all lock and key inventory, work orders and liaise with vendors to

accomplish in a timely manner

Coordinate accounts payable and invoice processing and ensure vendors are

paid on time.

Responsible to assist Maintenance Manager to maintain a healthy team

environment particularly within Maintenance Services and other departments

Departmental Support

Ensures office efficiency (maintenance of office equipment, routing of visitor, staff & faculty, student inquiries, distribution of mail, general reception).
Prepare presentations and reports in Team Dynamics or CMMS, PowerPoint, Excel, and Word.
Support and cooperate with other Campus Services Departments including Security, Grounds, Custodial, and Capital Projects as required.
Provide handson support as needed by the department (e.g., moving of physical files, furniture, etc.)
Any other minor tasks and work that is assigned to you by your manager.

The Person

Skills and Abilities*- Team player with superior interpersonal skills and a keen eye for detail.

Logistics good analytical and excellent problemsolving skills.
Exemplary skills in planning, organizing, prioritizing, scheduling, and implementation.
Multitasker who is used to a fastpaced environment.
Familiar with plans and layouts basic understanding of construction language.
Demonstrated skill in conflict resolution and the relaying of sensitive and timely information.
Able to lift 30 lbs. to provide hands on support as needed by the department.
Must have Valid driver's license

Personal*Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU's mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.

Servant-Leader Way of Life:

Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Key Internal Interactions

Reports:
*None

Reports to:
Maintenance Manager, Campus Operations

Standards & Requirements

Education*:
Business or related degree and/or related work experience considered an asset but not a must. Formal training in facility maintenance or procurement an asset.

Experience*: 3-4 years in a progressive administrative or analytical support role, preferably within the facilities management, construction, or manufacturing industry.

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing._

Updated:
*January 2023

Salary Classification:8

Agreed to by:
E.D., Human Resources & E.D., Campus Services

Benefits Of Working at TWU:
A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.