Trusts and Donations Administrator - Yonge, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Yonge, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No:

CUPE C UTE

POSTED:
February 13, 2024

DEADLINE:
4:30 p.m. February 28, 2024

Trusts and Donations Administrator

Acting Position

Business Services

CUPE Local 4400 Unit C - Grade L (12 Month)
**$ $40.38 per hour
**(It is anticipated that this acting assignment will end on December 31, 2024)

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.

Reporting to the Manager of General Accounting, the Trust and Donations Administrator will be _

- responsible for the day-to-day financial activities for the TDSB's Trust Funds and assist with the _
- preparing of related financial statements

This will include:
_
- _establishing new and maintain existing Scholarships; _
- _accepting donations; _
- _preparing of tax receipts; _
- _issuing payments to Scholarship and other award recipients; _
- _allocating interest earned on Trust Funds; _
- _accepting donations for school activities and issuing tax receipts; and _
- _providing support and guidance to schools and donors regarding the Board's policies on Donations. _

Summary of Duties:

Provide direction to stakeholders (includes external donors, schools, departments) regarding TDSB

tax receipt policy as indicated in the Business Services Procedures and Canada Revenue Agency
Provide direction to stakeholders of Scholarships and Trust funds (includes external donors,
department heads, principals and teachers) using a variety of mediums;
Review requests for charitable donation receipts and acknowledge letters;
Establish new and maintain existing Trust Funds in the SAP financial system as required and

advise schools of the criteria;
Set up and maintain customers/donors and Scholarships in SAP master data;
Issue charitable donation receipts and letters of acknowledgement;
Prepare tax receipts and letters for distribution.
Review NSF cheques prior to the release of tax receipts and pursue recollection of funds;
Process payments for scholarships and verify the terms of the Trust payments are adhered to;*** Assist with the preparation of schedules for TDSB annual financial statements as they relate to the

Scholarship Funds;
Assist with the preparation of the Annual Charity Information return;
Prepare year-end closing balance and opening balance journal entry;
Determine the allocation of interest earned and record to the appropriate Trust accounts;
Analysis of all balance sheet accounts relating to Trust and Scholarship Funds;
Review and monitor all investments relating to Scholarship and Trust Funds;
Work with other members of General Accounting as required;
Liaison with Canada Revenue Agency on issues and concerns of Charitable organizations to

remain up to date with current practices and policies;
Prepare and maintain the documentation of policies and procedures;

Prepare invoices for customers and assist the Revenue and Collection Analyst during peak
periods; and

Other related duties as assigned.

Qualifications:

Three-year community college diploma in Business or Accounting with two years related

experience in Accounting, or an equivalent combination of education and experience;

Experience working with an integrated ERP system (eg SAP) using the financial accounting and

controlling modules to review financial data:
Experience in preparing and analyzing financial reports and schedules for Trust Fund;
Experience in reviewing and reconciling expenditure and balance sheet accounts;
Detailed understanding of related Revenue Canada Regulations and ability to complete annual

Charity Return;
Good understanding of accounting policies and procedures;
Good analytical and problem-solving skills; and
Strong communication and interpersonal skills.

Special Requirements:

Must be able to work overtime on short notice during peak periods (e.g. Year End).
Also vacation restrictions during year end

Location:5050 Yonge Street (Wheelchair Accessible) (Hybrid Work Eligible)

Hours: 35 Hours per week

Work Year:12 Months

Please note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to _

_make their needs for accommodation known in advance during the hiring process._

_The TDSB follows a hybrid work structure where some employees may be able to work remotely at _

_times, based on operational requirements. Please refer to Policy P103, Flexible Working _
**_Arrangements for more information._