Administrative Assistant, Cascade Institute - Victoria, Canada - Royal Roads University

Royal Roads University

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This position is a 3-year contract with the possibility of extension dependent on performance and funding.

Reporting to the Operations Manager, Cascade Institute, the Administrative Assistant provides effective administrative support to the Cascade Institute leadership team.

This position has a predominantly administrative focus with an emphasis on written communications and presenting a positive, professional image for the Cascade Institute and Royal Roads University.

Act as central point of contact for Institute inquiries to provide effective customer service, and redirect as necessary to appropriate staff members
Drafts routine correspondence for review and signature
Maintains and updates distribution/membership lists and other operational tracking records
Provide accurate administrative data tracking and generate reports as requested by the leadership team
Prepares expense claims for review and signature
Supports meeting and event logistics as required, including booking locations and catering through EMS
Provides travel assistance and planning as required
Arranges for couriers and distributes mail; orders office supplies and printed materials
Supports the Cascade Institute leadership team with projects and administrative tasks as assigned

Job Requirements

Relevant diploma or equivalent combination of experience and professional development plus 35 years of recent administrative support, clerical experience, education and training
Exceptional written and oral communication and interpersonal skills
Strong computer skills with demonstrated experience using MS Office Suite, including Outlook and various cloud storage and collaboration platforms (e.g., SharePoint)
Organized selfstarter with strong timemanagement skills and the ability to multitask, to prioritize workload to deadlines, and cope with interruptions and changing priorities
Demonstrated commitment to quality and pride of work; accuracy and meticulous attention to detail
Proven ability to exercise initiative, think critically, demonstrate good judgment (know when to escalate issues), and employ diplomacy
Demonstrated ability to maintain confidentiality
Experience in event and meeting planning an asset
A positive attitude and is comfortable working both independently and in a team based environment
Strong computer skills, including MS Word, Excel, Outlook, PowerPoint

Additional Information

This is a temporary (3year), fulltime position working 37.5 hours per week. This position has been evaluated at ADM-C with a salary range of $53,594 (minimum) to $62,956 (midpoint) to $72,320 (maximum) per annum. Employment offers will normally be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity.