Billing Coordinator - Vancouver, Canada - McMillan LLP

McMillan LLP

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Your Next Opportunity

Would you like to be a part of Canada's leading and progressive Business Law firm?_

McMillan has an exciting opportunity as a
Billing Coordinator in our Finance and Accounting department in Vancouver.

The Billing Coordinator is responsible for handling all aspects of the firm's client billing cycle and the exchange of billing and other information between the firm and its clients while ensuring that billing is completed effectively, efficiently, and accurately.

This includes invoice distribution to clients as well as uploading invoices to client's e-billing portals where applicable.

The Billing Coordinator is also responsible for assisting with collections and an ongoing review of inactive trust funds, working with the responsible lawyers to determine a course of action.

McMillan LLP is proud to be recognized as one of only two law firms selected for this year's prestigious Canada's Top 100 Employers 2024 list by MediaCorp Inc., as announced in the Globe and Mail. McMillan has been recognized for its inclusive HR practices, including comprehensive employee support programs for parents, a culture that values diversity and inclusion, and career development opportunities for women, with 71% of managers at McMillan being women. These initiatives are part of the firm's broader strategy to ensure a supportive and engaging work environment, which has been instrumental in attracting and retaining top legal talent. By fostering a supportive workplace culture, McMillan serves clients with excellence and responsiveness, delivering the real-time solutions they need to stay ahead.

What You'll Do

Responsibilities:

Billing

Work directly with lawyers to manage the billing process from beginning to end
Address queries received on billing issues, process, and templates as encountered
Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided
Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries
Continuously followingup with lawyers to ensure WIP is being billed on timely basis and to note reason if WIP is to be deferred
Reasonability check for old time and whether it can be billed or not
Narrative review and editing i.e. punctuation, formatting
Review of ebilling proformas making sure they are in line with Outside Counsel Guidelines, coded correctly and escalating any issues to the Billing Lawyer
Communication with other lawyers with respect to missing time (where possible)
Calculating and adding currency equivalence to invoice
Processing WIP write offs & write ups, obtain approval where necessary
Review draft bill for errors and obtain approval from lawyer to finalize bill
Invoice reversals/rebill or credit note processing
Coordinate the uploading of accruals and invoices to thirdparty portals for clients that require Ebilling
Coordinate and participate in testing for system upgrades and other enhancements

Collections

Generate AR reports (if requested) and alert lawyers to potential AR issues
Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts (only if requested)
Update the collections module in 3E to reflect collection efforts and progress
Coordinate with Collection SME's for outstanding AR that requires assistance

Trust

What You Bring

Experience in billing and ebilling in a law firm or professional services firm
Must be a team player with exceptional interpersonal skills
Possess a high degree of confidence, professional maturity and demonstrate excellent verbal and written communication skills
Proven analytical, critical thinking and problemsolving skills
Strong organizational skills and a keen attention to detail
Ability to multitask and prioritize workloads on tight deadlines
Ability to present ideas in a businessfriendly and userfriendly language
Superior customer service and a demonstrated ability to work in a challenging and dynamic environment
Proficient with accounting and billing software programs
Excellent computer skills, with proficiency with the entire Microsoft Office Suite, particularly Word and Excel
Advanced knowledge of 3E, eBilling Hub or Elite Enterprise experience preferred or similar accounting software systems is required

McMillan Offers You
Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

McMillan = You

Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities