Corporate Administrative Assistant/finance Assistant - Ottawa, Canada - The Good Companions

The Good Companions

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

EMPLOYMENT OPPORTUNITY

Job Information

Job Title Corporate Administrative Assistant/Finance Assistant

Department Administration

Location The Good Companions Senior's Centre, 670 Albert Street.

Reports to Executive Director and Finance Officer

Type of Position Full Time Part Time Other:

Estimated Start Date October 2023

Salary TBD, generous benefits package

Posting Date:
Thursday, August

Closing Date:
Monday, September 18th 2023 at 4:00 p.m.

31st, 2023

All interested applicants should submit a cover letter and resume to HR

COMP:
Corporate Administrative Assistant.

The Good Companions Seniors' Centre is committed to meeting the needs of persons with disabilities in alignment with the key principles of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) of independence, dignity, integration and equality of opportunity.

In accordance with this legislation, accommodations will be made for applicants with disabilities throughout the selection process.

Key Tasks and Responsibilities

Service

Administration:

Provide administration support to the Executive Director
Proactively works with the Executive Director to advance organizational priorities
Engage with the Board of Directors on logistics, board packages, planning, schedules, and meeting minutes on behalf of the Executive Director
Be part of the leadership team to have context for organizational strategy at the senior level, expecting contribution to deliver insights to support the agency's priorities and decision process
Assists with coordinating the Annual General Meeting, and prepares Annual Report
Take ownership of administrative processes such as corporate registrations, insurance and other business operations
Create agendas, take minutes during organizational meetings, and record followup opportunities as required
Prepare internal and external corporate documents for the organization

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EMPLOYMENT OPPORTUNITY

Facilitate organizational process such as annual planning and board processes, such as operational plans, accountability reports and AGM
Maintain confidentiality in all interactions and information
Prepare, use, and maintain templates and electronic filing systems for various functions
Assists with special events and soliciting support for events and fundraisers
Perform various other duties assigned

Finance:

Provide support and backup to the Finance Officer:
enters data into financial records of Operating Fund, Property Fund, and Special Project Fund utilizing Sage Accounting System

- inputs bank deposits, cash receipts
- inputs accounts receivable and accounts payable
- processes payment of approved invoices according to vendor requirements and funding availability
- provides payroll backup and company benefits co-administrator

Responds to telephone inquiries, acquires pertinent information and makes appropriate referrals to employees or other agencies
Maintains employee training records in database and files
Disseminate Public Service Announcement for upcoming events to local media contacts, and sharing through social media
Provide backup assistance to Front Reception as required
Maintain filing system of contractors, health and safety, and corporate documents
Assists staff team with general administrative tasks

Supervision and Administration

Oversees, trains and schedules finance volunteers

Organizational

Fulfills The Good Companions' mission, visions, values, goals and objectives
Works with an open, friendly approach toward members, clients and volunteers as they participate in

The Good Companions

Disseminates information to the members, clients and the community
Promotes The Good Companion's programs and services to potential community referring sources, funders and other older adult centres
Assists in the development and implementation of long term planning and policies
Complies with The Good Companions' policies, practices and procedures, including Occupational

Health and Safety

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EMPLOYMENT OPPORTUNITY

Enforces policies and procedures, investigates and reports all incidents relating to health and safety, including but not limited to Workplace Violence and Harassment
Meets regularly with supervisor

Qualifications

Education

High School Diploma/College Certificate

Experience

23 years experience working in a busy office environment
12 years experience working with older adults or persons with a physical disability
Experience working with a Board of Directors and committees
12 years data entry experience
Clerical accounting experience

Operational Requirements