Administrative Assistant - New Glasgow, Canada - Rimkus Consulting Group Canada, Inc.

Rimkus Consulting Group Canada, Inc.

Verified Company

New Glasgow, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

We are currently seeking an Administrative Assistant to join our team in New Glasgow on a part time basis. This position is responsible for all reception duties and general administrative support.

In return for your talent and effort, Rimkus offers a dynamic organization with a competitive salary and benefits package, flexible work schedule and opportunities for advancement.

Major Duties & Responsibilities

Answer all incoming calls and relay messages
Greet and direct all clients and visitors
Prepare outgoing mail and courier packages; receive and distribute all incoming mail and courier deliveries
Create, print and distribute Work Orders to all necessary parties
Enter Work Order data into accounting program
Prepare draft invoicing and provide to Project Managers for review
Maintain spreadsheets used for the tracking of: Work Orders, Proposals and Invoicing
Assist in the preparation of proposals, reports and tender packages
Prepare specification documents and CCDC documents; obtain necessary insurance certificates for submissions
Maintain Timecard input and disbursements as necessary
Assist in the typing of correspondence letters, proposals, observation reports and draft documents
Upload, print and scan drawings as required
Maintain production reports for weekly meetings
Order and maintain supplies for both office and kitchen
Maintain general filing, including any Iron Mountain paperwork and processing
Corresponding with office cleaners and tenant services
Other assigned general administration duties as necessary

Requirements & Qualifications

Postsecondary degree or diploma in an associated or related field
1+ years of experience in receptionist role
35 years of experience in an office administrator role
Bilingual in both English and French would be an asset
Excellent written and oral communication skills
Experience within similar industry is an asset
Excellent problemsolving skills
Superior telephone manners and strong interpersonal skills
Ability to act with business integrity and possesses strong attention to detail

Rimkus is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability or protected veteran status.

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