Business Analyst Corporate Services - Toronto, Canada - City of Toronto

City of Toronto
City of Toronto
Verified Company
Toronto, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

Position ID: 34507


Job Category:
Policy, Planning & Research


Division & Section:
Corporate Real Estate Management, Asset Management & Building Performance


Work Location:
METRO HALL, 55 John St


Job Type & Duration:
Full-time, Permanent


Hourly Rate:
$83, $97,770.40


Shift Information:
Monday to Friday 35 hours a week per week


Affiliation:
Non-Union


Number of Positions Open: 2


Posting Period: 29-Mar-2023 to 14-Apr-2023


Major Responsibilities:


  • Undertake analysis and assist the Manager in developing strategies and associated investment needs based on consideration of the wholelife costs associated with managing City assets through their entire life cycle.
  • Establish current and proposed measures and targets for service levels and performance of City assets, including support processes to collect, input and track the information.
  • Develop prioritized capital investment plans for Corporate Real Estate Management (CREM) building assets that reflect community and stakeholder expectations with regard to level of service, life cycle, risk management and other strategic objectives.
  • Evaluate the magnitude, nature and overall balance of investment plans considering the aggregate value derived for the community, affordability, willingness to pay and intergenerational equity.
  • Develop Asset Life Cycle Plans for each facility and associated assets within the facilities.
  • Develop financial strategies in partnership with Finance through the corporate budget process to ensure the longterm sustainability of City assets.
  • Monitors, evaluates and assists in the development of the Capital Budget for CREM building assets.
  • Monitors the utilization of the computer maintenance management system, financial reporting systems, asset management software and other management tools in support of asset management data analysis.
  • Implement and support the ongoing implementation and continuous improvements of the asset management strategy.
  • Work with the Manager to implement tools and software that will allow for more advanced administration and analysis of the City's assets and asset management processes as part of continuous improvement.
  • Implements detailed plans and recommends policies/procedures regarding program specific requirements.
  • Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government. Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
  • Provides strategic advice and support in areas such as contracted services, management control tools and reporting, performance measurement, performance data and business analytics reporting, best practices and program and service review to support divisional programs and Citywide initiatives.
  • Evaluates and provides recommendations on financial alternatives, cost benefit analysis and performs business case preparation for divisional business and operational service interests.
  • Prepares business cases to document and support changes in budget and charges to clients.
  • Provides financial support for business planning and operations through development of budget estimates, variance analysis, performance measures and administrative reviews; provides sound analysis and recommendations for the consideration of senior management.
  • Supports business process mapping exercises with key stakeholders and senior management to identify any gaps and opportunities for improvement and/or process innovation.
  • Reviews, analyzes and provides recommendations on existing and potential service provision from a business viewpoint including financial implications, staffing and other resources.
  • Prepares operating budget and analysis of variance reports, ongoing and annual financial statements, financial information and other statistical reports as required.
  • Establishes and maintains an effective program for financial control of various services, service elements and activities.
  • Leads special projects and assignments as required.
  • Produces reports, prepares briefing notes, summaries, presentations and other printed materials. Develops and maintains a catalogue of all the functional group work flow processes and provides support between functional groups.
  • Develops a plan to aid in harmonizing/optimizing the work plan practices and identifies inefficiencies within the functional group.
  • Prepares a manual of all documentation related to the functional group practices, including flow charts, protocols, impacts and recommendations.
  • Delivers presentations to the functional groups management and nonmanagement staff as part of implementation for improvement.
  • Prepares strategies, work plans and request for proposals

Key Qualifications:


  • Postsecondary education in architecture, facilities man
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