Office Administrator - Tillsonburg, Canada - Maple Manor Nursing Homes Ltd

Maple Manor Nursing Homes Ltd

Verified Company

Tillsonburg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Office Administrator

As the Office Administrator, you will be the first point of contact where your exceptional customer service skills will shine through You will strive to make a good impression and represent Maple Manor in a positive way all while keeping the reception area operating in an efficient manner.

WHAT WE OFFER

Contract position for approximately 18 months covering a maternity leave
37.5 hours a week, 8:30am to 4:30pm

DUTIES

Manage the reception area, ensuring that visitors are welcomed and directed to the appropriate person or department
Provides reception services for the designated office by operating a multiline switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature
Processes incoming and outgoing mail, faxes, reports/records, internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup; signs for receipt of packages and shipments
Performs clerical duties such as typing, filing and photocopying
Maintains stationery and supply levels by monitoring stock and preparing store orders
Assists others with the use of office equipment such as photocopiers, shredders, fax machines and other office software; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance required to Manager or designate for approval
Receives residents' valuables for temporary storage
Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the residents/families and others
Performs other duties as required

SKILLS AND KNOWLEDGE REQUIRED

Pleasant telephone manner with strong customer service/administrative skills
Exceptional time management skills
Must be highly organized with the ability to multitask and a selfstarter
Ability to work in a busy environment with mínimal supervision
Demonstration of tact, diplomacy, and confidentiality

QUALIFICATIONS

Business Certificate in Administration or other related education
Minimum 2 years work experience in related field with working knowledge of general office operations
Proven experience managing a multiline telephone system
Advanced knowledge of Word and general knowledge of Excel is required
Experience in Long Term Care is an asset

HOW TO APPLY
Submit your resume today for immediate consideration

Successful applicants are required to provide a current Vulnerable Sector Check, verification of education and proof of 2 step TB test within the last six months.

We would like to thank all applicants. Only those selected for an interview will be contacted.

In the interest of the health and safety of our residents, employees, and greater good of public health, Maple Manor Nursing Home recommends those that wish to work for this organization tohave received all required doses of a COVID-19 vaccine approved by Health Canada.

Maple Manor is an equal opportunity employer that is committed to an inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

ABOUT MAPLE MANOR

Maple Manor Nursing Home, locally owned and operated, is a long-term care facility located in the downtown core of Tillsonburg Ontario.

The home is licensed by the Ministry of Health and Long-Term Care and is Accredited through the Person-Centred Long Term Care Community Standards of CARF Canada.

The Home is a 101-bed, smoke free facility offering private, semi-private and ward accommodations.

In addition, Maple Manor has four temporary licenses for Interim Long-Term Care Home beds through the Aging at Home program.

These beds provide a location for residents who would otherwise be kept in hospital while awaiting placement into a Long-Term Care facility.

The Home's philosophy of care is centered on nurturing the human spirit. As such, we pledge to meet the individual needs of the clients using a resident-centered focus.

Care and services for the residents are provided holistically such that their physical, spiritual, emotional and intellectual needs are met to the best of our abilities.

Job Types:
Full-time, Fixed term contract

Contract length: 18 months

Pay:
$22.00-$25.00 per hour

Expected hours: 37.50 per week

Benefits: