Team Administrative Assistant - Toronto, Canada - The Catholic Children's Aid Society of Toronto

The Catholic Children's Aid Society of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Ca

reer Opportunity - Administrative Category

Team Administrative Assistant

Child & Youth Services

Administrative Job Class

Two (2) Temporary Assignments

12 Months & 6 Months

$51,795.29 to $62,154.97

The Catholic Children's Aid Society of Toronto, Child Protection Services - Child & Youth Services is seeking two (2) self-motivated, well organized, enthusiastic and energetic individuals for Team Administrative Assistant roles.

The incumbents will be responsible for maintaining systems that assist with ensuring family files comply with Ministry and Society standards and work in partnership with other administrative staff by performing a wide range of administrative functions for the department supervisors and front-line staff.

Duties Include:
Providing a wide range of professional administrative support services including composing and formatting letters, faxing, data entry, and other correspondence appropriate to the position;
Maintaining electronic files, scanning and attaching documents into CPIN, complying with best practices and corporate standards;
Maintaining electronic databases, tracking and reporting statistical data, maintaining office equipment, and problem solving any related administrative issues;
Coordinating and attending conferences and meetings;
Drafting agendas and minute-taking

Acquiring external/internal documentation as required per department needs

Providing administrative support and coverage across agency service departments;
Work in a safe manner in accordance with the Society's Health & Safety policies and procedures and all relevant legislation;
Other related duties as required

Providing administrative support to a team of Child Protection Worker

Provide support to the Immigration Specialist

Maintain file documentation for annual Extended Society Care Review

Qualifications Required:
Post secondary education in Business or Administrative studies with a minimum of three years of experience and/or a combination of education and proficiency in a related office experience;
Demonstrated increasingly responsible administrative support experience;
Knowledge of a variety of office equipment including photocopiers, computers, scanners and audio-visual equipment;
Accurate typing skills with good capacity for detail and above average accuracy in documentation and proof-reading skills;
Excellent organizational, coordination and time management skills to determine priorities, meet strict deadlines and manage several assignments simultaneously;
Excellent communication skills including strong interpersonal, written and verbal skills

Ability to work effectively with an extremely diverse community;
Ability to use sound judgement and tact to problem-solve a range of issues as they arise;
Demonstrated ability to work independently and interconnectedly with a team and to use initiative in a fast-paced environment;

Personal integrity, responsibility and a commitment to integrating the values of the CCAS Mission Statement and embedding anti-oppressive/anti-racist practice into all aspects of the work, the principles of equity, justice, and AODA into practice, service delivery and team relationships.

Assets:
Familiarity with Child Welfare

Familiarity working with diverse communities

Fluency in French

File # Please submit your cover letter and resume no later than closing date at 11:59PM.

Internal Closing Date:
Friday, February 24

th

, 2023

External Closing Date:
Tuesday, March 7

th

, 2023

CCAS is committed to a selection process that values equity, diversity, and inclusion and also reflects the community serves.

Anti-Oppression/Anti-Racism at CCAS

Accommodation at CCAS

We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code.

Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

All communications will be held in strict and professional confidence.

The Catholic Children's Aid Society of Toronto is committed to equity and diversity and encourages applicants from varied backgrounds. We will accommodate disabilities in the recruitment process in accordance with the Ontario Human Rights Code. Should an applicant require an accommodation during the recruitment process, please contact the Human Resources Department.

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