Medical Personal Assistant - Brampton, Canada - CHARM Fertility

CHARM Fertility

Verified Company

Brampton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role Summary
We are seeking a highly organized and proactive individual to join our team as Medical Personal Assistant.

In this role, you will report to the Medical Director and assist with various administrative tasks, manage schedules, coordinate meetings and ensure the smooth functioning of the Medical Director's day to day operations.

This role requires exceptional organizational skills, the ability to handle confidential information, strong communication skills and the ability to multitask in a fast paced and changing work environment.

Role Responsibilities

Provide high level administrative support to the Managing Director, including managing correspondence, drafting documents, and maintaining files and records.
Coordinate the Managing Director's calendar, schedule appointments, and arrange meetings.
Ensure use of time ,prioritize tasks and manage conflicting schedules.
Arrange and coordinate meetings, conferences, and other events.
Assists in preparing reports, presentations, and other documents for the Managing Director.
Acts as liaison between the Managing Director and internal and external stakeholders, including medical staff, board members, partners, vendors and patients.
Oversee general office operations, including supplies inventory, equipment maintenance, and coordinate ,and coordination with support staff.
Should be able to work independently.
Have a proactive solutionsoriented approach to issues that may arise
Must be able to multitask in a fast paced and changing environment
Take accountability of organizations results and future results
Demonstrate strategic thinking
Other duties as assigned

Required Qualifications

Formal Education or Equivalent

Bachelor degree in BA or equivalent
Certificate in the medical field is an asset

Years of Experience
3+

Competencies

Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines while maintaining attention to detail and accuracy
Strong verbal and written communication skills to to effectively interact with healthcare professionals, patients, stakeholders, and other team members
Demonstrating a high level of integrity and understanding the importance of confidentiality when handling sensitive medical information and maintaining patient privacy
Competence in using office software
Proficiency in medical terminology, including an understanding of common medical terms, abbreviations, and concepts
Project management tools
Proficiency in google workspace

Specialized skills, knowledge, or certifications unique to this role

Coordinate and manage the Medical Director's calendar, appointments, meetings and events
Prepare and organize documents, reports, correspondence
Maintain accurate and uptodate records, medical charts, and other documents
Greet and receive patience, ensuring a warm welcoming environment
Assist with personal tasks and errands for the healthcare professionals, as needed
Ensure compliance with relevant healthcare policies, procedures and regulations
Effective problem solving skills contribute to maintaining smooth workflows and addressing issues promptly
Medical terminology proficiency is an asset especially in the fertility industry